An Emerald, Ivory and Gold Romantic Wedding at Hotel X
Hotel X is renowned in Toronto as one of the best and most luxurious wedding venues in the city. A newcomer amongst institution venues that have existed for a long time in Toronto, Hotel X has proven itself as an incredible contender based on price, service, delectable food and unparalleled views of the city. Events by Whim recently had the pleasure of designing New Fort Hall for a sweet couple’s celebrations and Kassandra Melnyk Photography captured the beautiful details.
We started with a design consultation where H and I discussed her vision for the day. I love to get into our couples heads a bit so we also chatted about how she and A met and fell in love, and what they hoped to feel at different points during the wedding day. We had such a nice time chatting that the time flew by! We got into deeper details about what they love about Hotel X and how they hope their guests will interact on the wedding day. We loved that they wanted to add in emerald green details because the groom would be wearing an emerald green velvet suit jacket!
Their style honestly is my favourite – very romantic, very modern and very lush! These are the kinds of very’s that make my heart sing! I designed an arch style based on their inspiration that would look beautiful and regal in the 27th floor ceremony space and would frame the Toronto skyline that was playing such an important part of the story for these lovebirds. The arch would then be repurposed behind the sweetheart set up in front of the iconic walls of New Fort Hall.
Their VIP tables, consisting of their wedding party and families, were brought in from Detailz alongside the gorgeous chairs with emerald seats. We wanted their family tables to be lush without obstructing anyones view so we opted for low arrangements and lots of warm candlelight. With New Fort Hall being all glass walls, the candles glowed prettily all evening long.
Finally the guest tables were intimately placed around the room so that guests all had a wonderful vantage point, and we used gorgeous modern taper candelabras with emerald green candles, surrounded by touches of florals to fill the space nicely. Guests were able to converse and enjoy while still having a full and luxurious centrepiece. Final detailings included charger plates, clear chiavari chairs with black seats at the guest tables and beautiful stationery designed by the bride.
A huge thank you to our partner The Dulce Dwelling for bringing our floral ideas to life!
Planning your special day in Toronto? I can tell you from firsthand experience that finding the best wedding planner Toronto is the first step towards a truly stress-free and luxurious wedding. As we dive into this heartwarming journey, let’s talk about how a Toronto wedding planner isn’t just helpful – we’re practically essential.
I’ve seen how these meticulous organizers weave magic into every detail, taking the bridal stress out of the equation. From the inviting charm of invitations to the behind-the-scenes coordination, wedding planners in Toronto are the maestros turning your dream day into reality. And trust me, is hiring a wedding planner worth it? Absolutely.
Let me walk you through the delights of what only the best luxury wedding planner can offer – negotiating with vendors to orchestrate a symphony of savings, dreaming up ingenious ideas that echo your personality, and ensuring your ‘I dos’ are nothing short of spectacular.
In our introduction, we’ll explore why having an ace Toronto wedding planner by your side is the secret ingredient to a seamless celebration. Because when the big day arrives, you deserve to live every precious moment, while someone else expertly charts the course.
Selecting the Right Toronto Wedding Planner for Your Big Day
Embarking on the journey to matrimony is a whirlwind of excitement, and choosing the right Toronto wedding planner is a paramount decision that sets the stage for your stress-free celebration. Establishing a realistic budget is the first stride, acknowledging that the costs for a luxury wedding planner can vary widely. Money talks might seem unromantic, but they’re the cornerstone of a beautifully orchestrated event free from financial surprises.
When narrowing down your search for the ‘best wedding planner Toronto’ has to offer, begin with meticulous research. Take the time to peruse websites thoroughly, sift through glowing reviews and genuine client testimonials, and don’t hesitate to lean on friends and family for their personal recommendations if they’ve recently tied the knot. It’s about finding that person who resonates with your style; someone whose portfolio echoes the elegance and sophistication you envision for your big day.
Here’s a streamlined checklist to guide you:
- Initial Screening:
- Research potential planners online
- Ask for recommendations
- Schedule interviews with the top candidates
- Compatibility Check:
- Assess communication styles and responsiveness
- Ensure their vision aligns with yours
- Consider their experience and specializations
- Transparent Transactions:
- Discuss budget and fees clearly
- Ask pertinent questions about their services and fee structure
- Read and understand the contract carefully
After all, a planner is not just an organizer but an extension of your own creativity and desires. The ideal candidate should be someone who grasps your unique vision, offers sage advice when you’re at crossroads, and has the proven acumen to manage the myriad of details that come with planning a grand Toronto wedding.
With an impressive array of specializations, from intimate affairs to grand receptions, these experts navigate the complexities of wedding planning with finesse. It’s essential to ask the tough questions during the interview—what events have mirrored yours in size and style? How comprehensive are their services, from vendor coordination to event design? The robust discussion of what’s included, how communication is handled, the breakdown of fees, and the specifics of their cancellation policy unveils their professionalism and readies you to make an informed decision.
Once you’ve found someone who ticks all these boxes, it is time to take the quintessential leap of faith. Sign that contract, step back, and entrust your chosen Toronto wedding planner to weave a day as marvelous as the love story it celebrates. From selecting awe-inspiring venues to connecting with the finest vendors, a seasoned planner not only amplifies your vision but also advocates fervently for your interests.
And so, as you embark on this sensational chapter, remember that the question isn’t just ‘is hiring a wedding planner worth it?’ but rather ‘how could it not be?’. Enlisting the expertise of the best wedding planners in the city promises to elevate your Toronto wedding to the pinnacle of perfection. Go on and bask in the thrill of engagement, revel in the journey, for you have a maestro crafting your day into a symphony of unforgettable moments.
The Comprehensive Services Offered by Toronto Wedding Planners
As we delve deeper into the realm of matrimonial orchestration, let’s shed light on the galaxy of services that the best Toronto wedding planner can offer. Picture this: a concierge of your fairy-tale event, a guardian angel who navigates every twist and turn with poise and purpose. From the anticipation of the proposal to the whisper of the last dance, every moment is meticulously curated.
Toronto wedding planners offer an impressive array of services, hunting down every detail so that your story unfolds with seamless precision. Here’s what our Full Planning + Design service typically includes:
- Online Wedding Collaboration:
- A planning platform becomes the command centre, buzzing with activity where plans are crafted and fine-tuned to mirror your vision.
- Budget Commandeering:
- Expertise in budget preparation, allocation, and oversight guarantees that your investment yields its paramount potential.
- Vendoring With Vision:
- Myriad recommendations emerge from their well-thumbed Rolodex, aligning you with vendors that resonate with your aesthetic and ethos.
- Checklist Choreography:
- A custom-crafted wedding planning checklist ensures each element is poised like a dancer, ready for the spotlight at the right cue.
- Designing Dreams:
- Full-fledged design vision boards that distill your hopes into a tableau vivant that guests will speak of for years.
- Vendor Liaison:
- A maestro at vendor communications, managing dialogues and details so that you can savor the serendipity of betrothal.
- Schedule Weaving:
- A “day-of schedule” is meticulously pieced together, ensuring that every thread of your day meshes in a tapestry of timely elegance.
- Rehearsal Artistry:
- Like a seasoned choreographer, your wedding planner will direct the ceremonial rehearsal, polishing each heartfelt motion.
- Ceremonial Supervision:
- On the much-anticipated day, they supervise set-up and transitions, molding the ceremony and reception spaces into settings of enchantment.
The best wedding planner Toronto offers isn’t confined by rigid packages. Customization is our forte, adapting and dynamically responding to your needs, be they just the artisanal touch of full planning, the strategic forethought of partial planning, or the benevolent guidance of month-of coordination.
While the pricing spectrum for these heavenly services varies among firms, know that your dreams can be tailored to fit your treasure chest. Let’s not forget those looking for a touch of adventure; these planners are well-versed in spinning the globe and selecting perfect destinations for your vows or managing the intricacies of a multicultural Toronto wedding with grace and panache.
And the praise? The testimonials are the dazzling echoes of success, where couples recount tales of our planners’ heroics – our nimbleness in catching the unforeseen, compassionate communications, and uncanny ability to turn tumult into tranquility.
Why a Toronto Wedding Planner Can Make All the Difference
As someone who’s navigated the enchanting yet intricate mazes of betrothal and marriage celebrations, I’ve come to a heartfelt recognition: the value of a Toronto wedding planner cannot be overstated. These guardians of grace transform what resembles a daunting undertaking into a sumptuous, stress-free event. Let’s unfold precisely how a luxury wedding planner makes it all come together flawlessly.
Imagine, if you will, more than 250 to 300 hours—that’s a sizable chunk of your precious time, effortlessly reclaimed as your own. This isn’t just a mere statistic; it’s the time you’d potentially spend weighing options, making calls, and scheduling appointments. Hand over this full-time job to an esteemed Toronto wedding planner, and watch as they manage the mercurial tides of organization with aplomb, especially crucial during the unpredictability wrought by the pandemic. With our extensive knowledge of industry logistics, we are the aficionados at averting common pitfalls, adeptly navigating the murky seas of change due to the shifting nature of government restrictions.
Their fiscal finesse is no less remarkable:
- Budgeting Brilliance: Boldly strategizing your wedding expenses, our financial acumen ensures your vision blossoms, flourishing within the realms of affordability and splendour.
- Savvy Savings: Our established rapport with vendors is the genesis of exclusive deals and discounts, the sort that only a Toronto wedding planner can unlock.
The support of a luxury wedding planner, however, delves deeper. We become the Swiss Army knife of wedding accessories — versatile, reliable, indispensable. We’re your:
- Strategist: Presciently averting missteps and skillfully managing timelines for vendor bookings.
- Creative Conduit: Melding your love story with global trends, envisioning a ceremony that’s not only personal but unparalleled.
- Communications Commander: Articulating your needs to each vendor, streamlining dialogue, and fortifying focus.
Curating the quintessence of your unique narrative requires a meticulous magician. Consider a luxury wedding planner as an artist who sculpts your special day with the tools of creativity, experience, and inspired design. We ensure that every fabric, every bloom, and every stroke of lighting resonates with the threads of your love story.
Moreover, on that day when every second is a gemstone and every moment is a pearl to be cherished, a Toronto wedding planner is the custodian of continuity. From the early dawn delicacies of setup to the eventide enchantments, we:
- Coordinate: Every logistical zigzag, smoothing creases before they form.
- Solve: Compassionately confronting obstacles, remaining steadfastly at your side.
- Celebrate: Empowering you to relish in rapture, liberated from the troubleshooting and timings.
Investing in such a masterful orchestration isn’t a luxury; it’s a strategic enabler for a day woven with wonder and devoid of woe. Every couple’s journey to
"I do" is distinctive, and hiring the best wedding planner Toronto plays host to, manifests as an asset of incalculable value. Your wedding isn’t just another day; it’s the debut of your shared story, resonating with the vibrato of your personal symphony, conducted by the most vigilant and artistic of maestros.
There’s tranquil beauty in the trust and comfort bestowed upon this relationship. You can count on our team of wedding planners in Toronto to escort you through the wedding labyrinth with such finesse that looking back, you’ll realize the smooth, unburdened path was as delightful as the destination. If you ever find yourself pondering, “is hiring a wedding planner worth it?” Let the chorus of successfully-wed couples and my own resonating endorsement affirm — with a luxury wedding planner, you’re not just preparing for a celebration; you’re crafting a memory, etched in time with elegance, precision and a personal touch that only the best in Toronto can provide.
Enlisting the services of Toronto’s finest wedding planner is an investment in the beauty and serenity of your special day. By summarizing the key points we’ve outlined—the expert coordination, budget management, vendor negotiations, and personalized event design—it is clear that a wedding planner’s role is pivotal for creating a stress-free and enchanting wedding experience. We not only embody the logistical cornerstone but also offer the creative sparks that make your celebration unique.
To reiterate, the value of a wedding planner’s expertise cannot be overstated. As you embark on the next chapter of your life, doing so with a professional ensures your story begins on a note of flawless harmony. Remember, choosing the right wedding planner is not merely an option; it is a strategic step towards ensuring that every aspect of your big day is a reflection of your love story, celebrated without worry or hesitation. Trust in their experience, enjoy your journey, and cherish every moment of the magic they will undoubtedly create.
Embarking on your journey toward marital bliss inevitably comes with a plethora of questions. Having navigated these waters, I know the importance of clarity, which is why I’ve compiled your most pressing FAQs to ensure your liaison with the best wedding planner Toronto offers is nothing short of harmonious.
- Experience is Everything: It’s wise to ask about the number of weddings they’ve brought to life, how long they’ve been in the business, and specialties they might have. A planner well-versed in lavish Toronto weddings or one with an innovative edge in eco-friendly celebrations could be the maestro you need.
- Financial Foresight: How does your potential wedding planner balance the books? Explore their budgeting process, inquire if they have connections for discounted rates with suppliers, and find out how they manage the unforeseen expenses that can often appear as unwelcomed guests.
- Communication is Key: Understanding the tempo and tone of your exchange with wedding planners is crucial. Ask about the frequency of your meetings, whether they prefer emails or calls, and how available they’ll be during those all-important weeks leading up to your day.
- The Suite of Services: Discuss whether you’re looking for comprehensive planning, day-of coordination, or something in between. Toronto wedding planners often assist with design, timeline creation, seating plans, and day logistics, but it’s essential to clarify exactly what’s offered.
- Expect the Unexpected: Life is full of surprises, and so are weddings. Discuss contingency plans for any unexpected situations. It’s also a good moment to peek at their contract and cancellation policy to ensure everything is up to your expectations.
- The Portfolio Perusal: Requesting references is a great way to envision your day through the success of past celebrations. Inquire about portfolio presentations and previous clients to discern their satisfaction with the planner’s work.
- A Symphony of Services: A seasoned Toronto wedding planner might suggest touring prospective venues at the time you plan to wed. This ensures the ambience matches your vision, and don’t forget to secure these agreements in writing.
- Professional Pedigree: Establishing the credentials of your planner is paramount. Those certified by the Wedding Planners Institute of Canada (WPIC), for instance, come with a guarantee of strict ethical conduct and extensive training.
- Hidden Extras: Be upfront about additional fees—a luxury wedding planner should have no qualms discussing mileage, parking, and even food allowance (because even planners need to refuel!).
- Designing Your Dreams: Uncover their design process and past favourites to ensure their creative visions align with your aspirations. Ask, ‘Is hiring a wedding planner worth it for the design alone?’ and let their portfolio do the talking.
- Accounting for Every Dollar: Costs can vary, with full-service planning typically ranging from CAD 5,000 to CAD 15,000 or more. It’s essential to understand what you’re investing in and the tangible value brought by your chosen Toronto wedding planner.
Weave these questions into your conversations and watch as the canvas of your Toronto wedding becomes imbued with clarity and colour. A luxury wedding planner is more than a vendor; they’re your confidant, the silent sentinel ensuring that every smile, every laugh, and every tear of joy is captured in a seamless celebration, tailor-fit to the tune of your unique love story. Remember, finding the best wedding planner in Toronto isn’t just about ticking boxes—it’s about igniting a partnership that will burn brightly long past the embers of your special day.
The Advantages of Hiring a Wedding Planner in Toronto
Planning a wedding can be a magical journey, but it can also be a complex and stressful task, especially when you’re juggling other responsibilities. Truthfully, most people that have not planned a wedding before have very limited knowledge on the subject beyond the basics. Why would you? Most adults don’t learn in-depth about a subject until they need to know about it. Let’s be real, weddings in Toronto are expensive and having an experienced Toronto wedding planner can help navigate these complexities while maintaining the spirit of the celebration you want to have. This is why hiring a wedding planner in Toronto is an excellent idea. They bring their expertise, connections, and creativity to the table, ensuring your special day is everything you’ve dreamed of and more.
1. Why Work With a Toronto Wedding Planner?
With a wedding planner by your side, you get to enjoy the journey to your big day without the stress and hassles of planning and coordination. Here’s why you should consider hiring a wedding planner:
1.1 Expertise and Experience
A Toronto wedding planner is a (WPIC-certified – in our case) professional who has planned numerous weddings, honing their skills and knowledge of the industry along the way. They are well-versed in the latest trends, best practices, and potential pitfalls, which can be invaluable in ensuring a smooth and successful wedding.
1.2 Time and Stress Management
Wedding planning is a time-consuming endeavor that can quickly become overwhelming. Hiring a Toronto wedding planner allows you to offload the myriad of tasks involved, from researching and booking vendors to creating timelines and handling logistics. This frees you up to focus on enjoying the process and spending quality time with your partner.
For example, our team works with numerous couples that are located in the Greater Toronto Area, Calgary and all across the world. We help navigate problems like not being local to the city you plan to be married in by using a comprehensive planning platform that houses all of your wedding tasks, details and inspiration in one handy spot.
Wedding planners are skilled in budget management. They can help you create a realistic budget, allocate funds to different aspects of your wedding, and keep track of expenses to ensure you stay on target. Their industry connections can also lead to cost-saving opportunities. By helping you determine your wedding values early, our team of Toronto wedding planners help you determine where to splurge and where to save to help you stay true to the type of wedding celebration you want to host.
2. Toronto Wedding Planner’s Vendor Connections
Over the years, wedding planners create an extensive network of reputable vendors in the industry. From photographers, caterers, florists to entertainers, they can recommend professionals who align with your style and budget and will bring their A-game to your big day. It’s also worth noting that your wedding planner’s good relationships with their vendors means a lot of good will for you in case something goes wrong or we need to add a last minute item to your wedding. Our vendor-besties have been known to go above and beyond what’s on the invoice to help make the day absolutely perfect.
3. Wedding Planner’s Creative Vision
A wedding planner can help you bring your unique vision to life. They’ll work closely with you to understand your style, preferences, and priorities, ensuring that every detail of your wedding reflects your personality and love story. For example, our team of wedding planners in both Toronto and Calgary will storyboard your wedding day with both macro and micro level vision boards to direct every aspect of your wedding design and make it easy for every vendor to be aligned and do their best work for your big day. Cohesion matters a lot to us!
4. Problem-Solving Skills
Challenges can arise during the wedding planning process or on the big day itself. Wedding planners excel at problem-solving, calmly addressing issues as they arise, and finding creative solutions to keep everything on track. Our goal is to address any issue without involving you so you can sit back and enjoy the day and not worry about any of the behind-the-scenes fires that may pop up.
5. Timely Execution
Wedding planners are skilled at creating detailed timelines and ensuring that every aspect of your wedding unfolds seamlessly. They’ll coordinate with vendors, oversee setup, and manage the flow of events, allowing you to relax and fully enjoy your day.
6. Avoiding Oversights
With so many details to consider, it’s easy to overlook important aspects of your wedding. Wedding planners are meticulous in their approach, ensuring that nothing falls through the cracks. It’s our job to ensure that there are no gaps with any vendors or the venue, and we take that job very seriously.
7. Personalized Guidance
Your wedding planner is your advocate and confidant throughout the planning process. They’ll provide guidance, answer questions, and offer reassurance, making you feel supported every step of the way.
8. Peace of Mind
One of the most significant benefits of hiring a wedding planner in Toronto is the peace of mind it brings. Knowing that a professional is overseeing the logistics allows you to fully enjoy your wedding day, cherishing the moments without stress or worry.
9. Coordination With Vendors
Wedding planners manage all the details, which means that vendors can focus on delivering their best work. Your planner will be the single point of contact for every vendor, ensuring that the planning process runs smoothly.
10. Unique Ideas and Designs
Wedding planners are constantly researching trends and inspiration from all over the world. They bring forth brilliant ideas for your ceremony and reception, ensuring that your wedding stands out from others.
11. Enjoy Your Wedding Day
With a wedding planner handling everything, you can truly enjoy your special day. They will take care of every detail, from vendor coordination to timeline management, ensuring that your day unfolds seamlessly.
12. The Best Wedding Planner in Toronto: Events by Whim
When it comes to finding the best wedding planner in Toronto or anywhere else in Canada, one name stands out – Events by Whim. With their commitment to creating luxurious, memorable experiences, they have earned their place as a top choice for soon-to-be-wed couples in the city.
So, if you’re planning your wedding, remember that you don’t have to do it all alone. A professional wedding planner can help you create the celebration you’ve always dreamed of, making the journey to your big day as enjoyable as the day itself. Reach out to us today to get started with planning your dream wedding day!
Planning a wedding can be an exhilarating yet daunting task, especially when it comes to budgeting. This guide aims to provide a detailed breakdown of the average wedding cost in Toronto, offering valuable insights for couples who are embarking on their wedding planning journey.
Understanding the Average Wedding Cost in Toronto
The average wedding cost in Toronto can vary greatly, but on average, couples can expect to spend anywhere between $40,000 to $60,000 for their special day. However, it’s important to note that this is a broad range and the actual cost can be significantly lower or higher depending on your personal preferences and choices.
Key Wedding Expenditure Categories
Here is a summary of the major categories you can expect to allocate your budget towards:
Reception and Catering
This is usually the most expensive component of a wedding, accounting for up to 65% of the total wedding budget. The reception and catering cost typically includes the venue rental, staffing, meals for guests, beverages and basic rentals like tables, chairs, tabletop items and linen.
Photography and Videography
Capturing your wedding day in photos and videos is the next significant expense. Hiring skilled Toronto wedding photographers and videographers is crucial for preserving your precious memories. This cost can vary depending on what you choose to include in your package – ie multiple shooters, drone coverage, same day edits, etc.
Floral and Decor
Floral arrangements and décor can greatly enhance the aesthetic appeal of your wedding, but it’s also one of the most labor-intensive aspects of wedding planning. The costs here can vary greatly depending on your personal style and the overall aesthetic of your venue.
Hair, Makeup, and Attire
Looking and feeling your best on your wedding day is a must. This cost category includes the bride’s dress, groom’s suit, and professional hair and makeup services. Don’t forget alterations and accessories, too!
Entertainment options can range from DJs and live bands to photo booths and other types of live performances.
The wedding bands symbolize your lasting love and commitment, and their cost is usually factored into the wedding budget.
Breaking Down the Average Wedding Costs in Toronto
Here’s a more detailed look at how much you can expect to spend in each category:
Venue and Food
The cost of the reception and catering can range from $20,000 to over $35,000, depending on the exact location, the size of the venue, and the number of guests. Remember, the venue sets the tone for your entire celebration, so choose a space that resonates with your overall wedding vision. As venue accounts for a large portion of your wedding budget, there is also an opportunity to save by choosing off-peak dates for your wedding. Hiring an experienced Toronto wedding planner can help with mitigating (and negotiating) the costs and inclusions of your wedding venue package. This is the area where you can have the most impact on your wedding budget.
Photography and Videography
The average cost for photography and videography can range from $5,000 to $8,000+ each. The exact cost can vary based on factors such as the size of the team, the number of events to be covered, whether you want to hire separate companies for photography and videography and specific inclusions like same day edits, physical photo albums and the like.
Your wedding attire budget, including, including wedding dresses, suits, sarees, lehengas, etc should also include alteration costs, accessories and undergarments. Custom outfits can cost over $3000.00 alone without considering alteration costs and accoutrements.
The cost of wedding bands can start at around $600 and can go upwards based on your preferences. Remember, these bands represent your lasting love with your partner, so it’s worth considering them as an essential part of your budget.
If you’re considering hiring a wedding planner to help navigate the planning process, you can expect to spend around $3,000 to $7,500 + for a full time and experienced planning team, depending on the planning package that you choose. While not every wedding requires a full wedding planner, having a day of coordinator (month of coordinator) can help ensure things run smoothly on your big day.
Planning a wedding in Toronto involves careful consideration of numerous cost categories. By understanding the average wedding cost in Toronto and exploring potential cost-saving measures, you can ensure that you’re well-prepared to make informed decisions that align with your budget and vision. Remember that your own values should govern how you spend in each category. Some couples value food and beverage above all, others value entertainment. Consider what matters to you both individually and together and make decisions in service of that as you plan your wedding together.
Remember, while budgeting is essential, it’s equally important to ensure that your wedding day is a reflection of your personal style and preferences. After all, it’s a celebration of your love and commitment, and it’s worth investing in making it a day you’ll remember fondly for the rest of your life.
If you are ready to get started with planning your big day, reach out Toronto’s best wedding planners and we’ll be happy to help! Events by Whim is a Toronto and Calgary based wedding and event planning firm specializing in intimate celebrations for modern romantics.