Unique Wedding Venues in the GTA
If you’re in the process of planning a Toronto wedding, I’m sure you know how endless the possibilities are when it comes to choosing a venue. Planning a wedding in a city brimming with stunning wedding venues to choose from can become overwhelming very quickly. A wedding planner often comes in handy when it comes to this aspect of the planning, but if you’re on your own the options can seem endless. With all of these choices, how do you know what to look for?
Worry not, we’ve created a comprehensive list of wedding venues in the GTA to help you decide where to have your big day; this is only the first post of a new series where we will list a number wedding venues in and around the GTA. Focusing on the aesthetics of each venue, we’ve linked the website to each respective site below, so that you and inquire about pricing and decide which works best for your budget. For our first addition to this series, we’ve chosen unique and “artsy” venues that would likely be best suited for those who aren’t fond of garden gazebos and banquet halls, and who would like something a little different for their nuptials. Keep reading to find out what are some of our favorite wedding venues in the GTA!
Imagine the insane wedding pictures you’d be able to get, having your nuptials inside Toronto’s aquarium that houses jellyfish, stingrays, and a variety of exotic fish.
The only thing cooler than saying your I do’s alongside sharks is doing it beside dinosaurs. Choose to get married in your favorite exhibit at the ROM!
Located in Toronto’s quaint yet popular Distillery District, Arta Gallery exhibits world-class pieces from international artists.
Get married in the Gardiner Museum’s Terrace room, where you’ll have a stunning view of Queen’s Park through their floor-ceiling-windows. The ceramic pieces in the actual museum will have your guests raving!
Originally a stone distilling and milling building, the Fermenting Cellar features heavy timber beams and trusses, as well as Kingston limestone walls from its initial construction in 1861.
This multi-purpose lounge and venue space features incredible exposed brick walls, as well as tasteful vintage furniture that will transport you back to the 19th century Victorian era.
Located on Queen Street West and constantly featuring new exhibitions by a variety of artists and photographers, Twist gallery is the perfect venue for a modern, intimate wedding in the city.
Aside from the food, the architecture of this restaurant is the real stunner. High pine ceiling, concrete floors, exposed brick walls, and reclaimed timber bar and tables combine the contemporary style with the historic tradition of the Distillery District.
Originally built in 1907 as a department store, the Burroughes now functions as an event venue, boutique retail spaces, and office suites on the ever-trendy Queen Street West.
Prestigiously located on Toronto’s University Avenue in the heart of the city, the University Club of Toronto is an inspiring and historical space. To top it all off, there’s access to a treasured wine cellar!
It’s a castle… Need we say more? Doesn’t everyone dream about getting married in a castle? This Gothic revival style house and garden is located in midtown Toronto was built in 1911. It’s now a museum and landmark with decorated suites, secret passages, stately towers, estate gardens as well as luxurious stables
This is only a small portion of the available wedding venues in the GTA. If none of these sites pique your interest, look out for our next addition to this series, where we’ll be featuring more tradition banquet hall styled venues. Wedding Venues In The GTA.
Bridal Party Duties
What the heck is everyone supposed to do?!
You chose your bridesmaids and groomsmen because they’re the ones you love most, and you want to be surrounded by good vibes and positive people on your wedding day. Although they’ll help you have the most amazing wedding day full of memories you’ll never forget, they also have certain duties they need to fulfill. Here are a few key bridal party duties we think that they should handle:
Make sure the bride AND groom make it to the wedding in one piece.
There are a million and one things that can go wrong on the day of your wedding, but none of those things matter as long as both you and your significant other make it down the aisle and live out your happily ever after. Cold feet, flat tires, hysterical family members, and wardrobe malfunctions are all crises that can be diffused by your loving bridal party. You can choose to prep them before the big day with all of the emergency phone numbers and materials they may need, so that they can take care of all the minor calamities themselves.
Throw the bachelor and bachelorette parties.
Let’s be real, you and your spouse to be haven’t been ‘single’ since you met, but you can both still enjoy your respective parties. Take this chance to go out and really appreciate the friends who have been there for all the upsand downs, and who’ll continue to support you. Let your bridal party spoil you and take care of you on your bachelor or bachelorette party- let free, relax, and enjoy yourself before the big day!
Host the bridal shower.
This job is typically left up to the bridesmaids, but the groomsmen can definitely be enlisted to help with the bridal shower as well! There’s a lot that goes into planning a shower- decor, venue, food, favors, games, and more. This is an important event that requires a copious amount of care and attention to detail- it’s where you’ll get (almost) everything you need to start your new life with your husband or wife to be!
Go to dress fittings with the bride.
Bridesmaids, the most important thing you can do at your bride’s dress fitting is learn how to properly bustle her dress! You know what they say: a dress is only as beautiful as its bustle. Well, they don’t say that… but they should. Many brides will only let their train bask in its full glory during the ceremony, and will spend the majority of their reception with their dress bustled. Since you’ll be wearing your bustle for a while, it’ll likely be in pictures- and you don’t want to be looking at a lopsided bustle in your wedding pictures 30 years from now.
Help with the details.
Tying and curling ribbons on 250 wedding favours is a tedious task, but your bridal party should be prepared to do just that. It’s important that they lend a helping hand to you with all of the little details- you have a ton going on as it is, and we’re sure any help is appreciated. After all, they are your maids and men, they should be doing all they can to make your life easier!
These are just some general guidelines of what your bridal party should be handling throughout your wedding planning process. Don’t be afraid to enlist them to some heavy lifting- they’re honored enough to be an integral part of your big day, and they should help make it come to life!
Do you have any fun memories of your bridal party, or of being in one yourself? Leave us a comment and let us know about your bridal party experiences!
A warm sunny day at Ashbridges Bay
Last week we had the pleasure of working with a number of amazing vendors on a rose gold themed style shoot at Ashbridges Bay. We collaborated with makeup artist Sonia Kang, photographer Thomas Zitnansky, florist Therese Guidolin, and Sinfully Sweet by Sonia J. With the combined efforts of these vendors and the entire Whim Event Coordination and Design team, the outcome was nothing short of stunning. The day was sunny and beautiful, and Ashbridges Bay was packed with people, all enjoying the gorgeous weather. The team arrived in the afternoon and quickly put together a simple, but stunning sweet table.
With the initial theme development by Whim, event coordinators Alisha and Michelle decided to execute their vision in a park-like setting at Ashbridges Bay in Toronto. The table decor and beautiful mock invitation made by Michelle was meticulously set up underneath a large oak tree near the beach, with Thomas Zitnansky expertly using the natural light to complement his photographs. One of the table setups included a soft rose coloured satin tablecloth with a delicate pink lace overlay. The second table setup featured a white satin tablecloth with a rose-sequined tablerunner down the front and sides of the table.
Despite the number of passersby and disruptive wind, the team of vendors managed to pull off a phenomenal shoot. The shoot was a wonderful experience, with many spectators stopping to say hello and ask about our shoot. By the end of the day, we all enjoyed some of the yummy sweets, had fun taking many photos, and had tons of ideas for our next collaboration. We couldn’t be happier with the outcome, and we have many great photos for the new version of our website (coming soon!). Stay tuned for more pictures from this lovely styled shoot, and please check out our awesome team of vendors!
Toronto Wedding Venues
Choosing a Toronto wedding venue is a crucial step when planning your wedding. The location and inner workings of the wedding venue that you pick are equally in importance, which is why it’s critical to ask all the right questions rather than selecting a site merely for its aesthetic value. Are you new to site visits and are unsure of what to inquire about? Don’t have a wedding planner to ask all the right questions on your behalf? Worry not; we’ll help you cover all the basics! Here are 20 questions that you need to ask your Toronto wedding venue!
- What is the maximum number of guests you can accommodate?
- Is this facility wheelchair accessible?
- Do you have an on-site coordinator or facility director? Who will be here to oversee the setup on the day of my event?
- Do you have a valid liquor license? Is it valid for your outdoor grounds?
- Am I allowed to bring in my own alcohol?
- Do you have in-house catering? Do I have the option of bringing in external caterers?
- What are your decoration guidelines & restrictions?
- Some venues don’t allow open flames, etc.
- Do you supply tables, chairs, linens, or place settings? Do I have the option to bring in my own?
- Is there a designated area for cocktail hour?
- You don’t want your guests crammed into a small lobby or left outside.
- Is there a private bridal suite?
- It’s nice to have a quiet place when you need a few moments alone. And no one wants to have to bustle their dress in the bathroom!
- Do you have on-site security? Am I permitted to employ my own security guards?
- Do you have a list of preferred vendors? Will I be allowed to employ vendors outside this list?
- If you haven’t started looking on your own, you can use their list get a kick-start with finding a DJ, caterer, photographer, etc.
- Who will be responsible for setting up and taking down the decor, tables and chairs? When will it be completed?
- Does the price per guest include liability insurance?
- If your venue doesn’t have liability insurance, you’ll want to get your own- you don’t want to be responsible if someone gets hurt at your event
- What are the taxes and service charges on the food and beverage cost per person?
- Is the SOCAN fee included in your price?
- SOCAN licenses allow you to play any music during your event. Visit their site for more information.
- Is there sufficient parking in accordance with the maximum capacity of this venue? Is there a fee associated with parking? Is valet parking available?
- Are there any additional service charges?
- Do you have an alternative plan for outdoor events, should they be disrupted?
- What time must the venue be empty by? Is there a fee if I exceed this time?
Pro Tip: Try to schedule your site visit during the time of day (and year) that your event will be happening. This way you can get a good idea of the natural lighting in and outside of the venue, so that you can coordinate your photos beforehand. And make sure to get any agreements you make in writing, so that you have something to refer back to should there be any discrepancies in the process.
Be as thorough as possible when touring possible Toronto wedding venues- don’t be afraid to ask all the questions you want. If you have a number of venues in mind, asking the same questions during every visit can help you create a comprehensive pro and con list in the end, to aid in your decision.
Do you think we missed some questions? Leave us a comment and let us know what you think the most important question to ask your venue is!
Today on the blog we want to give you insight into what happens during initial meetings with prospective clients. We get this question a lot, so we figured there was some merit to writing a post to shed light on the topic. Many wedding professionals offer an initial consultation or meeting to discuss details pertaining to the wedding. This first meeting is usually free, and requires no contract or obligation at the end of the meeting.
Are we a good fit?
Here at Whim, we use initial meetings to get to know our potential clients and see if we are a good fit for one another. Michelle and I believe strongly in fit, and we think that all couples should have initial meetings with every vendor to determine the same, especially with a wedding planner. Fit is incredibly important because we end up spending a ton of time together during meetings, and we’ll spend some time corresponding about the wedding. We want our clients to be comfortable with us, and we want to feel comfortable with you, too! We like to start off by inviting you to our office to talk about how we got into weddings and events, our backgrounds in education and professional life, and why we love what we do. We want to hear about you and how you met, too!
Initial Meetings – What Happens?
Initial meetings are a great chance to learn more about what we actually do. It’s easy to say that we plan weddings and events, but what does that really mean? We take the time to show you examples of client binders that we have created for our past weddings, and these binders are offer a comprehensive view of the time and effort it takes to plan a successful event. Our binders contain everything from our notes at our first meeting, colour schemes and storyboarding we create to fit your colours and theme, examples of budgets, vendor questionnaires and answers, copies of our correspondence with clients and vendors, copies of all contracts, vendor contact lists and itineraries.
We also take the time to introduce you to our emergency kits and the contents within. If you have any questions at all about what the items are used for, we can explain it. We offer some fun anecdotes about our favourite products and how they came to have that status.
The initial meeting is also when we talk to you about how you and your honey met, and about your vision for your wedding. We want to hear everything – from what you are most afraid of to which part of the whole process is the most meaningful to you. We want to walk out of that meeting with a good idea of who you are as a couple, and how we can help bring your magical day to life.
At the end of the meeting, we’ll go over the details of our contract. Many clients sign the contract at the first meeting, and some clients are still in the vetting process and want to wait a little while. Like we said, it’s a no-obligation initial meeting. We want to get to know you, and we won’t push you to make a decision if you aren’t ready.
What Doesn’t Happen?
Now, what we don’t do at an initial meeting is: provide vendor recommendations, work up budgets, verify vendor pricing, create timelines, etc. That’s the work that happens once you have decided to hire us as your planning team. While we do want to help all of the couples that reach out to us, it would be unfair to our paying couples for us to divulge that information.
We’d love to meet with you to determine if we are a great fit for your wedding vision! Leave us a comment to let us know what you think of our initial meeting process!
Whim Event Coordination and Design provides wedding planning and design services for fun, quirky, and whimsical couples in Toronto and the surrounding GTA. Get in touch with us today to see how we can help you plan your dream wedding!
By Tarisha Beniprashad
Wedding Planner vs On-Site Coordinator?!
What’s the difference? Do I need both? What do they do?!
The wedding planner vs on-site coordinator debate is a pretty popular one in the wedding industry, but to be honest, we don’t think it should be a debate at all. The roles of a wedding planner and the duties of an on-site coordinator are completely different- each position has its own merits. If you’re unsure of your stance in this debate, we’ve got you covered- we’ll tell you all there is to know about wedding planners vs on-site coordinators!
That’s us! Wedding planners are independent planners that you can hire to help you coordinate all of the little details of your wedding day, and even the days leading up to it. We help you plan everything from the invitations to flowers to caterers to transportation, and pretty much everything in between.
We’re with you on the day of your wedding from the beginning right until the end to ensure that everything runs smoothly from the morning of the wedding to the end of the reception. We aim to build both professional and personal relationships with our clients and really get to know them during their wedding planning journey so that we can do our best to make sure we plan a day they can’t forget, and have a little fun along the way!
These guys are usually employed by the venue of your wedding or reception, and don’t typically work with you on details outside of that. They’re the ones you meet to sign contracts and go over food and beverage choices, and pretty much anything else that’s going on at the venue. Their main job is to ensure that the festivities run in a smooth and timely manner, and that all of their services are delivered flawlessly. They may also suggest some vendors to you that they’ve worked with in the past, but that isn’t necessarily a part of their job description. You can depend on these guys to be present during your time at the venue, but they’ll likely leave before dinner is over and turn things over to the Banquet Manager, who will supervise things until the party is over.
So now that you know the specific roles of a Wedding Planner vs On-Site Coordinator, we’re sure that you can understand where we’re coming from when we say this shouldn’t be a debate in the first place. These positions cater to different needs, and generate the best results when they work together. If you’re trying to decide between a wedding planner vs on-site coordinator, here’s our advice: why not both? These two can work together to ensure your day goes off without a hitch, and will actually make each other’s jobs a whole lot easier. With a wedding planner you get someone to guide you through the entire planning process from start to finish and manage your vendors, and your on-site coordinator will take care of all the logistics relatingto the venue on the day of. Their jobs are equally important, and you’re guaranteed to have the day you’ve been dreaming of with both of them working together to make your vision a reality!
Whim Event Coordination and Design is a team of Toronto wedding planners who service the GTA and beyond. Leave a comment below and let us know what your thoughts are on the wedding planner vs on-site coordinator debate, and contact us today so we can help you get started on your wedding planning!
Have you ever wondered how wedding planners charge?
This is one of the most common questions that I get asked by clients and vendors alike. Every wedding planner does it differently, but there are some commonalities. Most wedding planners charge either by flat rate or by percentage. Flat rate is more common in Canada, but around the world many planners opt to use the percentage method.
Wedding Planners Who Charge Percentage Rates:
In this model, your wedding planner will charge a percentage of your overall wedding budget. This means that if your wedding planner charges 10% of your wedding budget, and your budget is $100,000, they will charge $10,000 for full service planning. The reasoning behind the percentage method is that typically the larger the budget of the wedding, the more intricate the requirements, and typically there are more vendors to manage. This also makes allowances if the scope of the work for the wedding project grows beyond the initial requirements when wedding planning began.
Wedding Planners Who Charge Flat Rates:
Most wedding planners charge a flat rate for service, whether it is for full wedding planning, partial wedding planning or month of management. This can be helpful for clients because the fees are outlined in the contract and do not rise above the contracted amount, regardless of the final budget. That being said, a flat rate cost for a planner may be out of scope for smaller, more intimate celebrations unless the planner also offers a percentage-based fee.
There isn’t really a good or bad method – it really comes down to the requirements of each event. The best tip I can offer to prospective clients is to ask about each package and for customization of you require it. Our team personally uses a flat rate approach, but each package is tailored to the needs of the wedding.