Toronto Wedding Venues
Choosing a Toronto wedding venue is a crucial step when planning your wedding. The location and inner workings of the wedding venue that you pick are equally in importance, which is why it’s critical to ask all the right questions rather than selecting a site merely for its aesthetic value. Are you new to site visits and are unsure of what to inquire about? Don’t have a wedding planner to ask all the right questions on your behalf? Worry not; we’ll help you cover all the basics! Here are 20 questions that you need to ask your Toronto wedding venue!
- What is the maximum number of guests you can accommodate?
- Is this facility wheelchair accessible?
- Do you have an on-site coordinator or facility director? Who will be here to oversee the setup on the day of my event?
- Do you have a valid liquor license? Is it valid for your outdoor grounds?
- Am I allowed to bring in my own alcohol?
- Do you have in-house catering? Do I have the option of bringing in external caterers?
- What are your decoration guidelines & restrictions?
- Some venues don’t allow open flames, etc.
- Do you supply tables, chairs, linens, or place settings? Do I have the option to bring in my own?
- Is there a designated area for cocktail hour?
- You don’t want your guests crammed into a small lobby or left outside.
- Is there a private bridal suite?
- It’s nice to have a quiet place when you need a few moments alone. And no one wants to have to bustle their dress in the bathroom!
- Do you have on-site security? Am I permitted to employ my own security guards?
- Do you have a list of preferred vendors? Will I be allowed to employ vendors outside this list?
- If you haven’t started looking on your own, you can use their list get a kick-start with finding a DJ, caterer, photographer, etc.
- Who will be responsible for setting up and taking down the decor, tables and chairs? When will it be completed?
- Does the price per guest include liability insurance?
- If your venue doesn’t have liability insurance, you’ll want to get your own- you don’t want to be responsible if someone gets hurt at your event
- What are the taxes and service charges on the food and beverage cost per person?
- Is the SOCAN fee included in your price?
- SOCAN licenses allow you to play any music during your event. Visit their site for more information.
- Is there sufficient parking in accordance with the maximum capacity of this venue? Is there a fee associated with parking? Is valet parking available?
- Are there any additional service charges?
- Do you have an alternative plan for outdoor events, should they be disrupted?
- What time must the venue be empty by? Is there a fee if I exceed this time?
Pro Tip: Try to schedule your site visit during the time of day (and year) that your event will be happening. This way you can get a good idea of the natural lighting in and outside of the venue, so that you can coordinate your photos beforehand. And make sure to get any agreements you make in writing, so that you have something to refer back to should there be any discrepancies in the process.
Be as thorough as possible when touring possible Toronto wedding venues- don’t be afraid to ask all the questions you want. If you have a number of venues in mind, asking the same questions during every visit can help you create a comprehensive pro and con list in the end, to aid in your decision.
Do you think we missed some questions? Leave us a comment and let us know what you think the most important question to ask your venue is!
Unless you opted to send out save the dates, your wedding invitations are the first look that your guests will get at your wedding, and they’ll likely set the tone for the entire event. With that being said don’t feel like you need to spend an arm and a leg on this portion of your wedding. They should fit the theme of your wedding, which means you can always go for little DIY details to give it that extra flair and cut down on costs at the same time. Regardless of whether you’re having an extravagant affair at the Liberty Grand or a simple gathering in your parents backyard, it’s never a bad idea to add a personal touch to your wedding invitations- a little goes a long way, and your guests will undoubtedly appreciate it! Here are a few tips to keep the costs of your invitations down, without compromising the aesthetics.
If you want a more high end invitation design but don’t want to to spend high- end money, keep in mind that downgrading materials can help cut down costs. The type of paper you print your invitations on and even the envelopes you package them in can drastically affect the price of your invitations. If you’re focused on being cost effective, then your best bet is to choose something simple- instead of opting for Jacquard stationery paper (fancy paper that’s screen printed and gives the illusion of multiple layers of lace), you could go with a regular weighted cardstock in a neutral or common colored envelope. Specific colors like emerald green can be difficult to find and a little more costly than a white envelope, for example.
There are also a number of ways that you can DIY your way to an expensive looking invitation without spending a bunch of cash. You can enhance your invites with a light sheen of glitter spray from the art store. You can glue little gems to accent your invitations. You can even add some bling to the inside of your envelopes to give them that extra oomph! Adding bows, charms, and small accessories to your invitations makes it more personal and will definitely enhance their overall appearance. You can even create your own crest to emboss on your invites and even make it a part of your entire theme. Some couples opt to simply intertwine their initials while others include images that hold sentimental value. Whatever you choose, your personality will shine through and make your invitations that much more stunning.
These are just a few tips to help you keep the cost of your invitations down. You can easily DIY your way to beautifully extravagant looking invitations without breaking the bank. If you have any pointers on how to save on invitations, leave a comment below and let us know!
I’m not even sure where to start. On Nov 5, 2014 I did my usual routine of dragging myself out of bed and getting to school. When I came home, I went to get food and saw this…. My favorite! Chocolate covered strawberries with white chocolate drizzled in my favourite colour….. and I was confused….. I thought okay my sisters must want something.
I went to my bedroom and saw that my door was shut (I knew something was up, my door is never shut unless I am home). I opened up my door and saw this….
The note had a few lovey dovey mushy things and instructed me to get dressed by 4:30 and my carriage awaits. So I got dressed, waited and my boyfriend Navin came to my house to pick me up. We went to his house and he blindfolded me. He drove (I tried to track his route in my head but I lost track). We got to our destination, he took me out and guided me inside carefully, because I had heels on and was blindfolded! He took my blindfold off and I had a huge smile on my face, then I looked around and I’m like “Oh we’re in Moxies hmmm…” (Moxie’s was our first dinner date). We had dinner, and he told me that we were going somewhere else afterwards. Then all of a sudden I hear Rihanna’s We Found Love playing (which was the first song we danced to on our first date – first date was on my birthday) and he went down on one knee, pulled out the ring, mumbled something and all I understood was “Will you marry me?” I said yes!
His best friend took some photos of us, and Navin blindfolded me again, and we were on our way to the second destination. When we arrived, I heard my mom laughing and giggling. When he took the blindfold off, everyone was sitting down at the table waiting for me. But it was my Dad’s birthday as well! So we celebrated my Dad’s birthday and our engagement.
At the end of the night we took a few other photos to reenact the proposal moment for everyone else, and we even took a photo in front of his second wife (his car)!
It turns out that my sisters were in on everything! They knew if Navin told me to get ready to go out, I would have put on sweats and a t-shirt, so they made sure that I dressed appropriately. He asked my parents for their approval few weeks before he planned the proposal and they were overjoyed. And we are now planning our wedding for July 2016 with the amazing Whim Team. #SheSaidYesTdot
I’ve always been the girl who was worried about finding love. I constantly worried over if the person that I was with was all in or asking myself, “why am I not all in?” All of that changed when I met Adam. We worked together for 2 years before we dated, but in that time I got to know the most loyal, caring, intelligent and intensely funny person I had ever met. But, it took month long separation when we were put on different projects made me realize that my respect for this man had grown into something else.
Three months later, after I bit the bullet and told him how I felt, we started dating. I kept waiting for the familiar feeling of doubt to show up, but it never came. And the longer we were together the more those thoughts faded into the background. I knew I was all in.
On our one year anniversary, I asked another question. I asked Adam to move in with me. He agreed and we moved in together in June 2014. I also told him that I was done asking questions; the next one was his turn.
After living together for a few months, we had many conversations about kids, where we would live and what we wanted out of our lives, both individually and as a team. We talked about marriage, but we never talked about a proposal or a wedding. We both knew each other wanted to get married and wanted to have a wedding, but we never talked about it in any detail. I think the marriage part was much more exciting that we both glossed over that event.
That is probably why I was so utter shocked when on Christmas morning, Adam got down one knee after our little couple’s present exchange, pulled out a little black box and asked me to marry him. I hyperventilated, stuck out my hand, looked at him through teary eyes and finally squeaked, “Yes!” I’m engaged to the man of my dreams, we are getting married next September and I think I’m still shaking.
Whether you are already married or newly engaged, we would love to hear from you!!!
Send us your proposal story for a chance to WIN a couples spa package worth up to $150*.
Please send us your story along with 3 photos (videos are accepted) to email@example.com or firstname.lastname@example.org.
All submitted stories will be posted on our blog and website and will be tied to the hashtag #SheSaidYesTdot across social media.
We will be accepting entries until July 12th, 2015 and will be selecting our lucky winner On July 31st, 2015.
*Must be 18 years of age to enter. Must be a resident of the GTA. Contest ends July 12th, 2015. Prizes are not for resale and are not redeemable for cash. Prize must be redeemed by December 31st, 2015. E.&O.E.
My name is Alisha, and I am a proposal-story-aholic. I figured that I would get our proposal contest started by telling you my own proposal story! It’s a few years old now, and we’ve since married, but I’d love to tell you a bit more about me.
My own story started innocently enough. Kash and I began dating in high school and managed to keep it together throughout university and those weird post-school days where you’re trying to find a job in a crappy economy. Eventually we settled into careers and began to consider our future. We decided to move in together and enjoy some time living in beautiful downtown Toronto. We moved into a teeny, tiny apartment and had a lot of fun learning to live (and cook) together.
A few months into living together we took a milestone trip to Trinidad to visit all of his family. This was a milestone for me because I was going to meet his extended family, and they meant the world to him. We had an incredible time on the trip, and we were surrounded by so much love, and great food and fun times that we almost didn’t want to come home.
Unfortunately all good things come to an end, so we made our way back to Canada (in ridiculously frigid weather, too), and settled back into working. A few months after that I mentioned that I wanted to head to NYC to visit family for my birthday, but unfortunately Kash couldn’t make the trip due to work commitments. I booked my plane tickets and made plans with my cousins to hang out for a few days. At the last minute Kash surprised me by telling me that he was able to come for a few days because he ironed out some details at work because he really didn’t want to spend my first birthday with us living together with me in different country. I was so happy because I really was going to miss him, even if it was for a few days. We packed up and flew out to NYC a few days later.
After we got to NYC, Kash suggested that we head to Manhattan the next day take a stroll around the city and eat something yummy. Kash and I are huge foodies, so it came as no surprise to me that he’d want to spend some time eating in one of the greatest cities in the world. We took the train to Manhattan and immediately went to Central Park. In all the years that I visited NYC, I had never ventured into Central Park, so he thought it would be nice to take a stroll. As we walked along, we saw a lot of different people enjoying the warm April day. Kash walked me to the top of a sort of gazebo that overlooked the entire park, and it was deserted despite being fairly large. We sat on the bench and cuddled for a bit, and chatted about how lovely the day was. What I recall most distinctly was that a musician was playing a saxophone somewhere in the distance and finding the music so soothing. I closed my eyes for a bit, just taking in the day, and when I opened them, my soon-to-be fiancé was down on one knee in front of me, and asked me to be his wife. It was such an unforgettable moment, and it made NYC even dearer to my heart than it was before.
If you would like to be featured as one of our #SheSaidYesTdot proposal stories, please email your story with 2-3 photos of you and your sweetie to email@example.com.
Today on the blog we want to give you insight into what happens during initial meetings with prospective clients. We get this question a lot, so we figured there was some merit to writing a post to shed light on the topic. Many wedding professionals offer an initial consultation or meeting to discuss details pertaining to the wedding. This first meeting is usually free, and requires no contract or obligation at the end of the meeting.
Are we a good fit?
Here at Whim, we use initial meetings to get to know our potential clients and see if we are a good fit for one another. Michelle and I believe strongly in fit, and we think that all couples should have initial meetings with every vendor to determine the same, especially with a wedding planner. Fit is incredibly important because we end up spending a ton of time together during meetings, and we’ll spend some time corresponding about the wedding. We want our clients to be comfortable with us, and we want to feel comfortable with you, too! We like to start off by inviting you to our office to talk about how we got into weddings and events, our backgrounds in education and professional life, and why we love what we do. We want to hear about you and how you met, too!
Initial Meetings – What Happens?
Initial meetings are a great chance to learn more about what we actually do. It’s easy to say that we plan weddings and events, but what does that really mean? We take the time to show you examples of client binders that we have created for our past weddings, and these binders are offer a comprehensive view of the time and effort it takes to plan a successful event. Our binders contain everything from our notes at our first meeting, colour schemes and storyboarding we create to fit your colours and theme, examples of budgets, vendor questionnaires and answers, copies of our correspondence with clients and vendors, copies of all contracts, vendor contact lists and itineraries.
We also take the time to introduce you to our emergency kits and the contents within. If you have any questions at all about what the items are used for, we can explain it. We offer some fun anecdotes about our favourite products and how they came to have that status.
The initial meeting is also when we talk to you about how you and your honey met, and about your vision for your wedding. We want to hear everything – from what you are most afraid of to which part of the whole process is the most meaningful to you. We want to walk out of that meeting with a good idea of who you are as a couple, and how we can help bring your magical day to life.
At the end of the meeting, we’ll go over the details of our contract. Many clients sign the contract at the first meeting, and some clients are still in the vetting process and want to wait a little while. Like we said, it’s a no-obligation initial meeting. We want to get to know you, and we won’t push you to make a decision if you aren’t ready.
What Doesn’t Happen?
Now, what we don’t do at an initial meeting is: provide vendor recommendations, work up budgets, verify vendor pricing, create timelines, etc. That’s the work that happens once you have decided to hire us as your planning team. While we do want to help all of the couples that reach out to us, it would be unfair to our paying couples for us to divulge that information.
We’d love to meet with you to determine if we are a great fit for your wedding vision! Leave us a comment to let us know what you think of our initial meeting process!
Whim Event Coordination and Design provides wedding planning and design services for fun, quirky, and whimsical couples in Toronto and the surrounding GTA. Get in touch with us today to see how we can help you plan your dream wedding!
By Tarisha Beniprashad
Wedding Planner vs On-Site Coordinator?!
What’s the difference? Do I need both? What do they do?!
The wedding planner vs on-site coordinator debate is a pretty popular one in the wedding industry, but to be honest, we don’t think it should be a debate at all. The roles of a wedding planner and the duties of an on-site coordinator are completely different- each position has its own merits. If you’re unsure of your stance in this debate, we’ve got you covered- we’ll tell you all there is to know about wedding planners vs on-site coordinators!
That’s us! Wedding planners are independent planners that you can hire to help you coordinate all of the little details of your wedding day, and even the days leading up to it. We help you plan everything from the invitations to flowers to caterers to transportation, and pretty much everything in between.
We’re with you on the day of your wedding from the beginning right until the end to ensure that everything runs smoothly from the morning of the wedding to the end of the reception. We aim to build both professional and personal relationships with our clients and really get to know them during their wedding planning journey so that we can do our best to make sure we plan a day they can’t forget, and have a little fun along the way!
These guys are usually employed by the venue of your wedding or reception, and don’t typically work with you on details outside of that. They’re the ones you meet to sign contracts and go over food and beverage choices, and pretty much anything else that’s going on at the venue. Their main job is to ensure that the festivities run in a smooth and timely manner, and that all of their services are delivered flawlessly. They may also suggest some vendors to you that they’ve worked with in the past, but that isn’t necessarily a part of their job description. You can depend on these guys to be present during your time at the venue, but they’ll likely leave before dinner is over and turn things over to the Banquet Manager, who will supervise things until the party is over.
So now that you know the specific roles of a Wedding Planner vs On-Site Coordinator, we’re sure that you can understand where we’re coming from when we say this shouldn’t be a debate in the first place. These positions cater to different needs, and generate the best results when they work together. If you’re trying to decide between a wedding planner vs on-site coordinator, here’s our advice: why not both? These two can work together to ensure your day goes off without a hitch, and will actually make each other’s jobs a whole lot easier. With a wedding planner you get someone to guide you through the entire planning process from start to finish and manage your vendors, and your on-site coordinator will take care of all the logistics relatingto the venue on the day of. Their jobs are equally important, and you’re guaranteed to have the day you’ve been dreaming of with both of them working together to make your vision a reality!
Whim Event Coordination and Design is a team of Toronto wedding planners who service the GTA and beyond. Leave a comment below and let us know what your thoughts are on the wedding planner vs on-site coordinator debate, and contact us today so we can help you get started on your wedding planning!
Okay, let’s be real for a second. Who REALLY cares about napkin folding styles? Chances are that if you’re reading this blog, you probably should! It may sound like an insignificant and frivolous little detail that you don’t really need to give any thought, but it’s one of those quaint details that’ll let your guests know that you put a ton of effort into planning your event. Putting in a little extra thought to certain things like napkin folding styles will definitely tie the decor aspect of your event together, and be reflected in the overall ambiance. Want to know about how to add an extra flair to your table settings? Keep reading for some cool ideas on how to arrange the napkins at your next event.
These first three folds are pretty conservative, yet they still serve to spice up your place settings- they can all be prettily placed on top of your table settings.The single pocket fold can be made a little less simple by adding flowers that match your theme into the pocket:
These next two options are pretty simple and functional- they’ll hold your cutlery in a minimalist yet fashionable fold. You could even switch out the utensils for some fresh blossoms to liven up your tables!
These designs can either be placed inside a goblet-style glass, inside a napkin ring, or even just laid on top of your place settings:
These five types of napkin folds are a little more quirky and unique. They’ll add a very cute personal touch to your place settings, and can be used for themed events like Valentine’s day and Christmas
This is just the tip of the iceberg when it comes to the various types of napkin folds out there. You can actually have a lot of fun when deciding which design to go with- and feel free to get creative! You can find instructions on how to achieve these designs along with others on Buzzfeed, and the Napkin Folding Guide Website.
Leave us a comment below letting us know your favorite napkin folding concept!
This past weekend we had the pleasure of attending Lavish Dulhan’s Bridal Affair in Toronto. This wedding show was filled with incredible decor, with vendors showcasing stunning bridal outfits, sumptuous treats and even handing out free makeovers! Our hat’s off to the vendors who put this great event together, and check out the event and the full vendor listing at the Lavish Dulhan website. Check out some of our favourite images from the event!
The Pantone Color Institute recently announced Marsala 18-1438 as their choice for 2015’s color of the year! Described as a “naturally robust and earthy wine red” on Pantone’s website, we are ecstatic about this color palette.
We’ve seen variations this color show up in quite a few different areas this year already- in the dark, sultry makeup trend that’s so popular this season and even on the red carpet. With all of the hype around this vampy palette, we aren’t surprised Pantone chose to feature it this year.
Marsala is a pretty cool name for a color, right? We thought so too. Marsala is a town in Italy, quite famous for their wine- no wonder this hue made us crave a glass of red.
“Much like the fortified wine that gives Marsala its name, this tasteful hue embodies the satisfying richness of a fulfilling meal while its grounding red-brown roots emanate a sophisticated, natural earthiness,” states the institute.
This color is a little more sultry and universally pleasing than past colors of the year, such as Tangerine Tango, Mimosa, and last year’s Radiant Orchid. The versatility of this shade was also a major selling point: “it translates beautifully to fashion, beauty, industrial design, home furnishings, and interiors.” Marsala is also unisex, flattering the stylish tastes of males and females alike.
The Pantone color institute also says that that this shade “enriches [the] mind, body, and soul, exuding confidence and stability. Marsala is a subtly seductive shade, one that draws us into its embracing warmth.” Whoa. That’s a whole lot for a color to accomplish… but if anyone can do it, Marsala can.
We love this color and the palette it belongs to, and cannot wait to make use of it with some of our clients in the upcoming year!
Do you think Pantone made the right choice this year? Leave a comment below and let us know what you think!