Sinfully Sweet by Sonia J – Vendor Spotlight
Meet Sinfully Sweet by Sonia J
Today on the blog we are featuring one of our favourite cake vendors – Sinfully Sweet by Sonia J. Sonia makes the most delectable cakes, and they are a treat for the eyes, too! We’ve used her services for our clients and even for our own personal use, too :). We’re sure you’d love to get to know her and her lovely designs better, so read through our interview, and check out her social media links below. Enjoy!
2. Tell us about your very first wedding gig?
6. What’s something you don’t think many people know about doing what you do?
- Published in 2015, Vendor spotlight, Vendors, Wedding, Wedding TIps
Royal Canadian Yacht Club – Venue Spotlight
The Royal Canadian Yacht Club hosted a Wedding Planners Banquet
Michelle and I were invited to attend the Royal Canadian Yacht Club’s wedding planner’s banquet on Monday September 21st 2015 on the Toronto Island. It was a great opportunity for us to get to know a venue we haven’t visited before. We arrived by ferry from the Cherry Street port, and were delighted to see the view of the Toronto skyline on the way to the yacht club. [insert skyline view photo?] The Royal Canadian Yacht Club arranges private ferry transport for wedding guests. There is also regular ferry access back to the parking area for those who wish to leave before festivities are at an end. There are over 300 parking spots, and the walk from the docking area to the manor house is short and easy to navigate for all guests, even those with mobility issues.
The Royal Canadian Yacht Club is a beautiful old building – it looks more like a manor house or mansion. The front, side and back lawns are beautifully manicured with gardens and large old trees. There are a few spots on the lawns that make lovely wedding ceremony spots with the manor house in the background and the water and skyline in the foreground.
Once we entered the reception, we were served yummy prosecco cocktails with raspberries, sangria and other lovely cocktails at their generous open bar. We were also treated to several delicious appetizers that left us wanting more! Any couple who values great food for their wedding would certainly enjoy the selection.
We were treated to Malpeque oysters with fresh horseradish and vinaigrette, lobster bisque with crème fraîche served in chic white spoons, beef tartare with breadcrumbs and egg yolk, seared tuna, beets with goat cheese, and an assortment of pastries, macarons and chocolates for dessert.
We had the opportunity to view the wedding hall, with its lovely high ceilings and elegant nautical feel. We viewed the incredible bridal suite – perfect for getting ready with the bridesmaids on the day of the wedding. We really loved that the Royal Canadian Yacht Club boasts something that few venues do – the ability to have it all: great food, a stunning venue, both waterfront and garden photo opportunities and indoor and outdoor ceremony spaces. We also love that the space is so naturally pretty that minimal décor is required.
As we left on the ferry to head back to mainland, we couldn’t help but dream of coordinating a wedding there next season! We can’t wait to go back! A very special and heartfelt thank you to the staff at the Royal Canadian Yacht Club – we had a great time and we are excited to work with you in the future!
To learn more about this venue or any of Toronto and the surrounding GTA’s finest wedding spots, contact us today!
Wedding Venues in the GTA: Volume 1: Unique Wedding Venues
Unique Wedding Venues in the GTA
If you’re in the process of planning a Toronto wedding, I’m sure you know how endless the possibilities are when it comes to choosing a venue. Planning a wedding in a city brimming with stunning wedding venues to choose from can become overwhelming very quickly. A wedding planner often comes in handy when it comes to this aspect of the planning, but if you’re on your own the options can seem endless. With all of these choices, how do you know what to look for?
Worry not, we’ve created a comprehensive list of wedding venues in the GTA to help you decide where to have your big day; this is only the first post of a new series where we will list a number wedding venues in and around the GTA. Focusing on the aesthetics of each venue, we’ve linked the website to each respective site below, so that you and inquire about pricing and decide which works best for your budget. For our first addition to this series, we’ve chosen unique and “artsy” venues that would likely be best suited for those who aren’t fond of garden gazebos and banquet halls, and who would like something a little different for their nuptials. Keep reading to find out what are some of our favorite wedding venues in the GTA!
Imagine the insane wedding pictures you’d be able to get, having your nuptials inside Toronto’s aquarium that houses jellyfish, stingrays, and a variety of exotic fish.
The only thing cooler than saying your I do’s alongside sharks is doing it beside dinosaurs. Choose to get married in your favorite exhibit at the ROM!
Located in Toronto’s quaint yet popular Distillery District, Arta Gallery exhibits world-class pieces from international artists.
Get married in the Gardiner Museum’s Terrace room, where you’ll have a stunning view of Queen’s Park through their floor-ceiling-windows. The ceramic pieces in the actual museum will have your guests raving!
Originally a stone distilling and milling building, the Fermenting Cellar features heavy timber beams and trusses, as well as Kingston limestone walls from its initial construction in 1861.
This multi-purpose lounge and venue space features incredible exposed brick walls, as well as tasteful vintage furniture that will transport you back to the 19th century Victorian era.
Located on Queen Street West and constantly featuring new exhibitions by a variety of artists and photographers, Twist gallery is the perfect venue for a modern, intimate wedding in the city.
Aside from the food, the architecture of this restaurant is the real stunner. High pine ceiling, concrete floors, exposed brick walls, and reclaimed timber bar and tables combine the contemporary style with the historic tradition of the Distillery District.
Originally built in 1907 as a department store, the Burroughes now functions as an event venue, boutique retail spaces, and office suites on the ever-trendy Queen Street West.
The University Club of Toronto
Prestigiously located on Toronto’s University Avenue in the heart of the city, the University Club of Toronto is an inspiring and historical space. To top it all off, there’s access to a treasured wine cellar!
It’s a castle… Need we say more? Doesn’t everyone dream about getting married in a castle? This Gothic revival style house and garden is located in midtown Toronto was built in 1911. It’s now a museum and landmark with decorated suites, secret passages, stately towers, estate gardens as well as luxurious stables
This is only a small portion of the available wedding venues in the GTA. If none of these sites pique your interest, look out for our next addition to this series, where we’ll be featuring more tradition banquet hall styled venues. Wedding Venues In The GTA.
2015 Wedding Statistics
2015 Wedding Statistics
Weddingbells recently released the results of their 2015 wedding statistics in their reader’s survey report. They found out some pretty interesting stuff, like the most popular month for weddings, and even about the burgeoning role of social media and technology in wedding planning! We’ve summarized their 2015 wedding staticstics for you below:
Couples are engaged for an average 1 year and 10 months.
The average bride was 30 years old.
Size & Location:
Number of projected weddings is up from 157,125 in 2014 to 160,324 in 2015- 22,445 of those wedding will be destination weddings.
The average wedding consisted of 129 guests.
1 in 4 Canadian couples have a destination wedding.
23% of weddings happen in August- we’re guessing this is because our post that explains why winter weddings are awesome wasn’t published until a few months ago 🙂 2015 wedding statistics
Only 18% of Canadian couples hired a wedding planner in 2014, but those who did were 16% more likely to be “ecstatic” with the results of their wedding.
Average cost of a wedding planner was $3,535- which isn’t a bad price for ecstaticism on your wedding day!
Wedding planners worked with an average budget of $37,948 in 2014
36% of brides find wedding planning to be more stressful than enjoyable- as wedding planners, it’s our job to make sure that our brides (and grooms) don’t become this statistic!
2015 wedding statistics
The Role of Digital and Online Media in Wedding Planning:
Brides spend an average of 4.3 hours per week consuming wedding-related media
92% of couples feel it is important that a wedding website be Canadian when they are browsing for information online
80% of brides use Pinterest for wedding planning
42% of brides use a wedding app every day.
Pretty interesting stuff, huh? We were surprised to find that so many couples are opting to tie the knot abroad, when there are so many beautiful venues right here in Toronto! Look out for our Wedding Venues in the GTA post coming soon, that’ll feature some picturesque options for your big day.
Leave us a comment below and let us know which stat was most surprising or interesting to you!
To set up a no-obligation initial consultation, please click here to get in touch with us!
Statistics courtesy of:
Weddingbells/Marriage Quebec 2015 Reader Survey Report
- Published in 2015, Wedding, Wedding TIps
Toronto Wedding Band Spotlight: Ascension Groove Band
Toronto Wedding Band
Ascension Groove Band is made up professional musicians. We have been together for more than twenty years. The band has played various venues locally and internationally. We primarily worked overseas a lot. It just takes one client to see you at a club and book you for a wedding and that’s what happened. We still perform at clubs and casinos and also do corporate/private events. It is always a thrill to be part of someone’s special day and provide lasting memories.
Our first wedding gig was more than 10 years.
We can’t imagine doing anything else but we all would still be involved in music. We have all harnessed our craft through school and performing over the years. Once in your system, you never leave music.
We are always making sure everyone is having a good time and things are running smoothly. So when we are not on stage entertaining we are perhaps on a short break, having dinner while speeches taking place but we are constantly keeping track and in close contact with the planner if the client has one. My job primarily during breaks is to connect with the planner or if there is no planner I help with coordinating between the client and venue.
Being in a wedding band is fun!!! You perform a variety of genres, you meet interesting people and at the end of the day you were part of a special moment and it’s quite an honour to be the entertainment that was chosen. It not only means something to the client but to us as well…you like what we do.
I don’t think people realize the work put into preparing for a wedding. A band learns new repertoire, perhaps performing their first dance, coordinating and booking of musicians whether it’s for the ceremony or the reception, organizing/arranging for sound and lighting etc.
Besides music we are family type individuals. Our downtime is spent with family, sports, travelling and photography.
Are you a Toronto-based wedding vendor? We’d love to get to know you and feature you on our blog! Contact us today at [email protected] or click here to contact us!
- Published in 2015, GTA, Vendor spotlight, Vendors, Wedding
Bridal Party Duties – Toronto Wedding Planner
Bridal Party Duties
What the heck is everyone supposed to do?!
You chose your bridesmaids and groomsmen because they’re the ones you love most, and you want to be surrounded by good vibes and positive people on your wedding day. Although they’ll help you have the most amazing wedding day full of memories you’ll never forget, they also have certain duties they need to fulfill. Here are a few key bridal party duties we think that they should handle:
Make sure the bride AND groom make it to the wedding in one piece.
There are a million and one things that can go wrong on the day of your wedding, but none of those things matter as long as both you and your significant other make it down the aisle and live out your happily ever after. Cold feet, flat tires, hysterical family members, and wardrobe malfunctions are all crises that can be diffused by your loving bridal party. You can choose to prep them before the big day with all of the emergency phone numbers and materials they may need, so that they can take care of all the minor calamities themselves.
Throw the bachelor and bachelorette parties.
Let’s be real, you and your spouse to be haven’t been ‘single’ since you met, but you can both still enjoy your respective parties. Take this chance to go out and really appreciate the friends who have been there for all the upsand downs, and who’ll continue to support you. Let your bridal party spoil you and take care of you on your bachelor or bachelorette party- let free, relax, and enjoy yourself before the big day!
Host the bridal shower.
This job is typically left up to the bridesmaids, but the groomsmen can definitely be enlisted to help with the bridal shower as well! There’s a lot that goes into planning a shower- decor, venue, food, favors, games, and more. This is an important event that requires a copious amount of care and attention to detail- it’s where you’ll get (almost) everything you need to start your new life with your husband or wife to be!
Go to dress fittings with the bride.
Bridesmaids, the most important thing you can do at your bride’s dress fitting is learn how to properly bustle her dress! You know what they say: a dress is only as beautiful as its bustle. Well, they don’t say that… but they should. Many brides will only let their train bask in its full glory during the ceremony, and will spend the majority of their reception with their dress bustled. Since you’ll be wearing your bustle for a while, it’ll likely be in pictures- and you don’t want to be looking at a lopsided bustle in your wedding pictures 30 years from now.
Help with the details.
Tying and curling ribbons on 250 wedding favours is a tedious task, but your bridal party should be prepared to do just that. It’s important that they lend a helping hand to you with all of the little details- you have a ton going on as it is, and we’re sure any help is appreciated. After all, they are your maids and men, they should be doing all they can to make your life easier!
These are just some general guidelines of what your bridal party should be handling throughout your wedding planning process. Don’t be afraid to enlist them to some heavy lifting- they’re honored enough to be an integral part of your big day, and they should help make it come to life!
Do you have any fun memories of your bridal party, or of being in one yourself? Leave us a comment and let us know about your bridal party experiences!
- Published in 2015, Trends, Uncategorized, Wedding, Wedding TIps
Rose Gold Themed Style Shoot at Ashbridges Bay
A warm sunny day at Ashbridges Bay
Last week we had the pleasure of working with a number of amazing vendors on a rose gold themed style shoot at Ashbridges Bay. We collaborated with makeup artist Sonia Kang, photographer Thomas Zitnansky, florist Therese Guidolin, and Sinfully Sweet by Sonia J. With the combined efforts of these vendors and the entire Whim Event Coordination and Design team, the outcome was nothing short of stunning. The day was sunny and beautiful, and Ashbridges Bay was packed with people, all enjoying the gorgeous weather. The team arrived in the afternoon and quickly put together a simple, but stunning sweet table.
With the initial theme development by Whim, event coordinators Alisha and Michelle decided to execute their vision in a park-like setting at Ashbridges Bay in Toronto. The table decor and beautiful mock invitation made by Michelle was meticulously set up underneath a large oak tree near the beach, with Thomas Zitnansky expertly using the natural light to complement his photographs. One of the table setups included a soft rose coloured satin tablecloth with a delicate pink lace overlay. The second table setup featured a white satin tablecloth with a rose-sequined tablerunner down the front and sides of the table.
Despite the number of passersby and disruptive wind, the team of vendors managed to pull off a phenomenal shoot. The shoot was a wonderful experience, with many spectators stopping to say hello and ask about our shoot. By the end of the day, we all enjoyed some of the yummy sweets, had fun taking many photos, and had tons of ideas for our next collaboration. We couldn’t be happier with the outcome, and we have many great photos for the new version of our website (coming soon!). Stay tuned for more pictures from this lovely styled shoot, and please check out our awesome team of vendors!
- Published in 2015, Colours, Styled Shoot, Trends, Wedding, Wedding TIps
20 Questions to Ask Your Toronto Wedding Venue
Toronto Wedding Venues
Choosing a Toronto wedding venue is a crucial step when planning your wedding. The location and inner workings of the wedding venue that you pick are equally in importance, which is why it’s critical to ask all the right questions rather than selecting a site merely for its aesthetic value. Are you new to site visits and are unsure of what to inquire about? Don’t have a wedding planner to ask all the right questions on your behalf? Worry not; we’ll help you cover all the basics! Here are 20 questions that you need to ask your Toronto wedding venue!
- What is the maximum number of guests you can accommodate?
- Is this facility wheelchair accessible?
- Do you have an on-site coordinator or facility director? Who will be here to oversee the setup on the day of my event?
- Do you have a valid liquor license? Is it valid for your outdoor grounds?
- Am I allowed to bring in my own alcohol?
- Do you have in-house catering? Do I have the option of bringing in external caterers?
- What are your decoration guidelines & restrictions?
- Some venues don’t allow open flames, etc.
- Do you supply tables, chairs, linens, or place settings? Do I have the option to bring in my own?
- Is there a designated area for cocktail hour?
- You don’t want your guests crammed into a small lobby or left outside.
- Is there a private bridal suite?
- It’s nice to have a quiet place when you need a few moments alone. And no one wants to have to bustle their dress in the bathroom!
- Do you have on-site security? Am I permitted to employ my own security guards?
- Do you have a list of preferred vendors? Will I be allowed to employ vendors outside this list?
- If you haven’t started looking on your own, you can use their list get a kick-start with finding a DJ, caterer, photographer, etc.
- Who will be responsible for setting up and taking down the decor, tables and chairs? When will it be completed?
- Does the price per guest include liability insurance?
- If your venue doesn’t have liability insurance, you’ll want to get your own- you don’t want to be responsible if someone gets hurt at your event
- What are the taxes and service charges on the food and beverage cost per person?
- Is the SOCAN fee included in your price?
- SOCAN licenses allow you to play any music during your event. Visit their site for more information.
- Is there sufficient parking in accordance with the maximum capacity of this venue? Is there a fee associated with parking? Is valet parking available?
- Are there any additional service charges?
- Do you have an alternative plan for outdoor events, should they be disrupted?
- What time must the venue be empty by? Is there a fee if I exceed this time?
Pro Tip: Try to schedule your site visit during the time of day (and year) that your event will be happening. This way you can get a good idea of the natural lighting in and outside of the venue, so that you can coordinate your photos beforehand. And make sure to get any agreements you make in writing, so that you have something to refer back to should there be any discrepancies in the process.
Be as thorough as possible when touring possible Toronto wedding venues- don’t be afraid to ask all the questions you want. If you have a number of venues in mind, asking the same questions during every visit can help you create a comprehensive pro and con list in the end, to aid in your decision.
Do you think we missed some questions? Leave us a comment and let us know what you think the most important question to ask your venue is!
- Published in 2015, Trends, Wedding, Wedding TIps
BUDGET TIPS: Volume 2- Save on Wedding Invitations
Unless you opted to send out save the dates, your wedding invitations are the first look that your guests will get at your wedding, and they’ll likely set the tone for the entire event. With that being said don’t feel like you need to spend an arm and a leg on this portion of your wedding. They should fit the theme of your wedding, which means you can always go for little DIY details to give it that extra flair and cut down on costs at the same time. Regardless of whether you’re having an extravagant affair at the Liberty Grand or a simple gathering in your parents backyard, it’s never a bad idea to add a personal touch to your wedding invitations- a little goes a long way, and your guests will undoubtedly appreciate it! Here are a few tips to keep the costs of your invitations down, without compromising the aesthetics.
If you want a more high end invitation design but don’t want to to spend high- end money, keep in mind that downgrading materials can help cut down costs. The type of paper you print your invitations on and even the envelopes you package them in can drastically affect the price of your invitations. If you’re focused on being cost effective, then your best bet is to choose something simple- instead of opting for Jacquard stationery paper (fancy paper that’s screen printed and gives the illusion of multiple layers of lace), you could go with a regular weighted cardstock in a neutral or common colored envelope. Specific colors like emerald green can be difficult to find and a little more costly than a white envelope, for example.
There are also a number of ways that you can DIY your way to an expensive looking invitation without spending a bunch of cash. You can enhance your invites with a light sheen of glitter spray from the art store. You can glue little gems to accent your invitations. You can even add some bling to the inside of your envelopes to give them that extra oomph! Adding bows, charms, and small accessories to your invitations makes it more personal and will definitely enhance their overall appearance. You can even create your own crest to emboss on your invites and even make it a part of your entire theme. Some couples opt to simply intertwine their initials while others include images that hold sentimental value. Whatever you choose, your personality will shine through and make your invitations that much more stunning.
These are just a few tips to help you keep the cost of your invitations down. You can easily DIY your way to beautifully extravagant looking invitations without breaking the bank. If you have any pointers on how to save on invitations, leave a comment below and let us know!
- Published in 2015, Budget, Trends, Wedding, Wedding TIps
No Obligation Initial Meetings – Toronto Wedding Planner
Today on the blog we want to give you insight into what happens during initial meetings with prospective clients. We get this question a lot, so we figured there was some merit to writing a post to shed light on the topic. Many wedding professionals offer an initial consultation or meeting to discuss details pertaining to the wedding. This first meeting is usually free, and requires no contract or obligation at the end of the meeting.
Are we a good fit?
Here at Whim, we use initial meetings to get to know our potential clients and see if we are a good fit for one another. Michelle and I believe strongly in fit, and we think that all couples should have initial meetings with every vendor to determine the same, especially with a wedding planner. Fit is incredibly important because we end up spending a ton of time together during meetings, and we’ll spend some time corresponding about the wedding. We want our clients to be comfortable with us, and we want to feel comfortable with you, too! We like to start off by inviting you to our office to talk about how we got into weddings and events, our backgrounds in education and professional life, and why we love what we do. We want to hear about you and how you met, too!
Initial Meetings – What Happens?
Initial meetings are a great chance to learn more about what we actually do. It’s easy to say that we plan weddings and events, but what does that really mean? We take the time to show you examples of client binders that we have created for our past weddings, and these binders are offer a comprehensive view of the time and effort it takes to plan a successful event. Our binders contain everything from our notes at our first meeting, colour schemes and storyboarding we create to fit your colours and theme, examples of budgets, vendor questionnaires and answers, copies of our correspondence with clients and vendors, copies of all contracts, vendor contact lists and itineraries.
We also take the time to introduce you to our emergency kits and the contents within. If you have any questions at all about what the items are used for, we can explain it. We offer some fun anecdotes about our favourite products and how they came to have that status.
The initial meeting is also when we talk to you about how you and your honey met, and about your vision for your wedding. We want to hear everything – from what you are most afraid of to which part of the whole process is the most meaningful to you. We want to walk out of that meeting with a good idea of who you are as a couple, and how we can help bring your magical day to life.
At the end of the meeting, we’ll go over the details of our contract. Many clients sign the contract at the first meeting, and some clients are still in the vetting process and want to wait a little while. Like we said, it’s a no-obligation initial meeting. We want to get to know you, and we won’t push you to make a decision if you aren’t ready.
What Doesn’t Happen?
Now, what we don’t do at an initial meeting is: provide vendor recommendations, work up budgets, verify vendor pricing, create timelines, etc. That’s the work that happens once you have decided to hire us as your planning team. While we do want to help all of the couples that reach out to us, it would be unfair to our paying couples for us to divulge that information.
We’d love to meet with you to determine if we are a great fit for your wedding vision! Leave us a comment to let us know what you think of our initial meeting process!
Whim Event Coordination and Design provides wedding planning and design services for fun, quirky, and whimsical couples in Toronto and the surrounding GTA. Get in touch with us today to see how we can help you plan your dream wedding!
- Published in 2015, Wedding TIps