A warm sunny day at Ashbridges Bay
Last week we had the pleasure of working with a number of amazing vendors on a rose gold themed style shoot at Ashbridges Bay. We collaborated with makeup artist Sonia Kang, photographer Thomas Zitnansky, florist Therese Guidolin, and Sinfully Sweet by Sonia J. With the combined efforts of these vendors and the entire Whim Event Coordination and Design team, the outcome was nothing short of stunning. The day was sunny and beautiful, and Ashbridges Bay was packed with people, all enjoying the gorgeous weather. The team arrived in the afternoon and quickly put together a simple, but stunning sweet table.
With the initial theme development by Whim, event coordinators Alisha and Michelle decided to execute their vision in a park-like setting at Ashbridges Bay in Toronto. The table decor and beautiful mock invitation made by Michelle was meticulously set up underneath a large oak tree near the beach, with Thomas Zitnansky expertly using the natural light to complement his photographs. One of the table setups included a soft rose coloured satin tablecloth with a delicate pink lace overlay. The second table setup featured a white satin tablecloth with a rose-sequined tablerunner down the front and sides of the table.
Despite the number of passersby and disruptive wind, the team of vendors managed to pull off a phenomenal shoot. The shoot was a wonderful experience, with many spectators stopping to say hello and ask about our shoot. By the end of the day, we all enjoyed some of the yummy sweets, had fun taking many photos, and had tons of ideas for our next collaboration. We couldn’t be happier with the outcome, and we have many great photos for the new version of our website (coming soon!). Stay tuned for more pictures from this lovely styled shoot, and please check out our awesome team of vendors!
Toronto Wedding Venues
Choosing a Toronto wedding venue is a crucial step when planning your wedding. The location and inner workings of the wedding venue that you pick are equally in importance, which is why it’s critical to ask all the right questions rather than selecting a site merely for its aesthetic value. Are you new to site visits and are unsure of what to inquire about? Don’t have a wedding planner to ask all the right questions on your behalf? Worry not; we’ll help you cover all the basics! Here are 20 questions that you need to ask your Toronto wedding venue!
- What is the maximum number of guests you can accommodate?
- Is this facility wheelchair accessible?
- Do you have an on-site coordinator or facility director? Who will be here to oversee the setup on the day of my event?
- Do you have a valid liquor license? Is it valid for your outdoor grounds?
- Am I allowed to bring in my own alcohol?
- Do you have in-house catering? Do I have the option of bringing in external caterers?
- What are your decoration guidelines & restrictions?
- Some venues don’t allow open flames, etc.
- Do you supply tables, chairs, linens, or place settings? Do I have the option to bring in my own?
- Is there a designated area for cocktail hour?
- You don’t want your guests crammed into a small lobby or left outside.
- Is there a private bridal suite?
- It’s nice to have a quiet place when you need a few moments alone. And no one wants to have to bustle their dress in the bathroom!
- Do you have on-site security? Am I permitted to employ my own security guards?
- Do you have a list of preferred vendors? Will I be allowed to employ vendors outside this list?
- If you haven’t started looking on your own, you can use their list get a kick-start with finding a DJ, caterer, photographer, etc.
- Who will be responsible for setting up and taking down the decor, tables and chairs? When will it be completed?
- Does the price per guest include liability insurance?
- If your venue doesn’t have liability insurance, you’ll want to get your own- you don’t want to be responsible if someone gets hurt at your event
- What are the taxes and service charges on the food and beverage cost per person?
- Is the SOCAN fee included in your price?
- SOCAN licenses allow you to play any music during your event. Visit their site for more information.
- Is there sufficient parking in accordance with the maximum capacity of this venue? Is there a fee associated with parking? Is valet parking available?
- Are there any additional service charges?
- Do you have an alternative plan for outdoor events, should they be disrupted?
- What time must the venue be empty by? Is there a fee if I exceed this time?
Pro Tip: Try to schedule your site visit during the time of day (and year) that your event will be happening. This way you can get a good idea of the natural lighting in and outside of the venue, so that you can coordinate your photos beforehand. And make sure to get any agreements you make in writing, so that you have something to refer back to should there be any discrepancies in the process.
Be as thorough as possible when touring possible Toronto wedding venues- don’t be afraid to ask all the questions you want. If you have a number of venues in mind, asking the same questions during every visit can help you create a comprehensive pro and con list in the end, to aid in your decision.
Do you think we missed some questions? Leave us a comment and let us know what you think the most important question to ask your venue is!
Unless you opted to send out save the dates, your wedding invitations are the first look that your guests will get at your wedding, and they’ll likely set the tone for the entire event. With that being said don’t feel like you need to spend an arm and a leg on this portion of your wedding. They should fit the theme of your wedding, which means you can always go for little DIY details to give it that extra flair and cut down on costs at the same time. Regardless of whether you’re having an extravagant affair at the Liberty Grand or a simple gathering in your parents backyard, it’s never a bad idea to add a personal touch to your wedding invitations- a little goes a long way, and your guests will undoubtedly appreciate it! Here are a few tips to keep the costs of your invitations down, without compromising the aesthetics.
If you want a more high end invitation design but don’t want to to spend high- end money, keep in mind that downgrading materials can help cut down costs. The type of paper you print your invitations on and even the envelopes you package them in can drastically affect the price of your invitations. If you’re focused on being cost effective, then your best bet is to choose something simple- instead of opting for Jacquard stationery paper (fancy paper that’s screen printed and gives the illusion of multiple layers of lace), you could go with a regular weighted cardstock in a neutral or common colored envelope. Specific colors like emerald green can be difficult to find and a little more costly than a white envelope, for example.
There are also a number of ways that you can DIY your way to an expensive looking invitation without spending a bunch of cash. You can enhance your invites with a light sheen of glitter spray from the art store. You can glue little gems to accent your invitations. You can even add some bling to the inside of your envelopes to give them that extra oomph! Adding bows, charms, and small accessories to your invitations makes it more personal and will definitely enhance their overall appearance. You can even create your own crest to emboss on your invites and even make it a part of your entire theme. Some couples opt to simply intertwine their initials while others include images that hold sentimental value. Whatever you choose, your personality will shine through and make your invitations that much more stunning.
These are just a few tips to help you keep the cost of your invitations down. You can easily DIY your way to beautifully extravagant looking invitations without breaking the bank. If you have any pointers on how to save on invitations, leave a comment below and let us know!
By Tarisha Beniprashad
Wedding Planner vs On-Site Coordinator?!
What’s the difference? Do I need both? What do they do?!
The wedding planner vs on-site coordinator debate is a pretty popular one in the wedding industry, but to be honest, we don’t think it should be a debate at all. The roles of a wedding planner and the duties of an on-site coordinator are completely different- each position has its own merits. If you’re unsure of your stance in this debate, we’ve got you covered- we’ll tell you all there is to know about wedding planners vs on-site coordinators!
That’s us! Wedding planners are independent planners that you can hire to help you coordinate all of the little details of your wedding day, and even the days leading up to it. We help you plan everything from the invitations to flowers to caterers to transportation, and pretty much everything in between.
We’re with you on the day of your wedding from the beginning right until the end to ensure that everything runs smoothly from the morning of the wedding to the end of the reception. We aim to build both professional and personal relationships with our clients and really get to know them during their wedding planning journey so that we can do our best to make sure we plan a day they can’t forget, and have a little fun along the way!
These guys are usually employed by the venue of your wedding or reception, and don’t typically work with you on details outside of that. They’re the ones you meet to sign contracts and go over food and beverage choices, and pretty much anything else that’s going on at the venue. Their main job is to ensure that the festivities run in a smooth and timely manner, and that all of their services are delivered flawlessly. They may also suggest some vendors to you that they’ve worked with in the past, but that isn’t necessarily a part of their job description. You can depend on these guys to be present during your time at the venue, but they’ll likely leave before dinner is over and turn things over to the Banquet Manager, who will supervise things until the party is over.
So now that you know the specific roles of a Wedding Planner vs On-Site Coordinator, we’re sure that you can understand where we’re coming from when we say this shouldn’t be a debate in the first place. These positions cater to different needs, and generate the best results when they work together. If you’re trying to decide between a wedding planner vs on-site coordinator, here’s our advice: why not both? These two can work together to ensure your day goes off without a hitch, and will actually make each other’s jobs a whole lot easier. With a wedding planner you get someone to guide you through the entire planning process from start to finish and manage your vendors, and your on-site coordinator will take care of all the logistics relatingto the venue on the day of. Their jobs are equally important, and you’re guaranteed to have the day you’ve been dreaming of with both of them working together to make your vision a reality!
Whim Event Coordination and Design is a team of Toronto wedding planners who service the GTA and beyond. Leave a comment below and let us know what your thoughts are on the wedding planner vs on-site coordinator debate, and contact us today so we can help you get started on your wedding planning!
Okay, let’s be real for a second. Who REALLY cares about napkin folding styles? Chances are that if you’re reading this blog, you probably should! It may sound like an insignificant and frivolous little detail that you don’t really need to give any thought, but it’s one of those quaint details that’ll let your guests know that you put a ton of effort into planning your event. Putting in a little extra thought to certain things like napkin folding styles will definitely tie the decor aspect of your event together, and be reflected in the overall ambiance. Want to know about how to add an extra flair to your table settings? Keep reading for some cool ideas on how to arrange the napkins at your next event.
These first three folds are pretty conservative, yet they still serve to spice up your place settings- they can all be prettily placed on top of your table settings.The single pocket fold can be made a little less simple by adding flowers that match your theme into the pocket:
These next two options are pretty simple and functional- they’ll hold your cutlery in a minimalist yet fashionable fold. You could even switch out the utensils for some fresh blossoms to liven up your tables!
These designs can either be placed inside a goblet-style glass, inside a napkin ring, or even just laid on top of your place settings:
These five types of napkin folds are a little more quirky and unique. They’ll add a very cute personal touch to your place settings, and can be used for themed events like Valentine’s day and Christmas
This is just the tip of the iceberg when it comes to the various types of napkin folds out there. You can actually have a lot of fun when deciding which design to go with- and feel free to get creative! You can find instructions on how to achieve these designs along with others on Buzzfeed, and the Napkin Folding Guide Website.
Leave us a comment below letting us know your favorite napkin folding concept!
Winter is the red headed stepchild of the wedding season, and everyone knows it. But why are the winter months so unpopular for weddings? Well, there are the obvious reasons- it’s usually freezing up here in Canada, and no bride wants a slush and salt stained train. This may be true, but I’m still a believer that winter weddings are some of the best. Don’t disagree with me just yet- take a look at this list of why winter weddings are awesome:
- Beautiful pictures.
You can get the best of both worlds; you can pose indoors with fresh flowers, and you can also take some breathtaking winter wonderland-inspired pictures outside as well.
- You don’t have to get hung up on the weather.
If you’re having an outdoor wedding in the summer, you’d probably be checking the forecast for your big day about every 7 seconds. But in the winter you’ll more than likely be indoors, so there’s nothing to worry about! If you desire an outdoor wedding, there’s also the option of creating a winter wonderland scene inside your venue to get that wintery ambiance, even indoors.
- The holiday season.
Many of your guests likely have time off this time of year, which would make it a lot more convenient and easier on family and friends who are coming from out of town to make it to your big day. Not to mention, everyone’s in the mood for some good food, drinks, and dancing during the holidays.
- Discounted venue prices.
Winter months are usually the off season for many venues- this means heavily discounted prices for banquet halls, as well as their catering services in some cases. This way, you can opt for that premium open bar and midnight buffet without the hefty price tag!
- Flowers aren’t necessary.
Flowers aren’t really a necessity at any wedding, but it’s definitely easier to get away with creating a breathtaking winter atmosphere without them. You can use spray painted branches in lieu of fresh blossoms to decorate your aisle, or even as a component of your centerpieces.
But if you do go the flower route, gorgeous bouquets like this one are a perfect combination of cozy and elegant:
- Winter fashion.
We LOVE winter wedding fashion. Those fur boleros and muffs look so incredibly elegant and classy on any bride, and even bridesmaids. And plus side- you won’t get sweaty! As long as you protect your locks with an umbrella if it’s snowing, you’ll keep cool (and hopefully collected) throughout the day.
- You can include a bunch of cute and cozy details.
Think fireplaces, warm vanilla scented candles, and tea lights. Lighting can be a key factor in creating a cozy, intimate setting for your winter nuptials. Your favors can also reflect your choice of season- if you’re planning your wedding around the holidays, a little Christmas ornament personalized with your names and wedding date is a cute idea for a little keepsake for your guests.
- You’ll have a much easier time nabbing the vendors you want.
Since not many brides and grooms opt for a winter wedding, popular vendors aren’t typically booked solid too far in advance.This way, you’ll avoid the scramble and won’t be forced to settle for a hole-in-the-wall bakery that only makes wedding cakes that look like they came straight out of the 90’s. Like venues, many of these wedding vendors may offer reduced prices during the winter months since it’s their downtime, and they likely aren’t busy.
Still think winter weddings aren’t that great? Well, maybe you do. But hopefully we gave you a new perspective on how awesome winter weddings can be. Are you planning a winter wedding, or have you been to one recently? Leave us a comment letting us know your experience, and what you love about winter weddings!
The Pantone Color Institute recently announced Marsala 18-1438 as their choice for 2015’s color of the year! Described as a “naturally robust and earthy wine red” on Pantone’s website, we are ecstatic about this color palette.
We’ve seen variations this color show up in quite a few different areas this year already- in the dark, sultry makeup trend that’s so popular this season and even on the red carpet. With all of the hype around this vampy palette, we aren’t surprised Pantone chose to feature it this year.
Marsala is a pretty cool name for a color, right? We thought so too. Marsala is a town in Italy, quite famous for their wine- no wonder this hue made us crave a glass of red.
“Much like the fortified wine that gives Marsala its name, this tasteful hue embodies the satisfying richness of a fulfilling meal while its grounding red-brown roots emanate a sophisticated, natural earthiness,” states the institute.
This color is a little more sultry and universally pleasing than past colors of the year, such as Tangerine Tango, Mimosa, and last year’s Radiant Orchid. The versatility of this shade was also a major selling point: “it translates beautifully to fashion, beauty, industrial design, home furnishings, and interiors.” Marsala is also unisex, flattering the stylish tastes of males and females alike.
The Pantone color institute also says that that this shade “enriches [the] mind, body, and soul, exuding confidence and stability. Marsala is a subtly seductive shade, one that draws us into its embracing warmth.” Whoa. That’s a whole lot for a color to accomplish… but if anyone can do it, Marsala can.
We love this color and the palette it belongs to, and cannot wait to make use of it with some of our clients in the upcoming year!
Do you think Pantone made the right choice this year? Leave a comment below and let us know what you think!
Have you ever wondered how wedding planners charge?
This is one of the most common questions that I get asked by clients and vendors alike. Every wedding planner does it differently, but there are some commonalities. Most wedding planners charge either by flat rate or by percentage. Flat rate is more common in Canada, but around the world many planners opt to use the percentage method.
Wedding Planners Who Charge Percentage Rates:
In this model, your wedding planner will charge a percentage of your overall wedding budget. This means that if your wedding planner charges 10% of your wedding budget, and your budget is $100,000, they will charge $10,000 for full service planning. The reasoning behind the percentage method is that typically the larger the budget of the wedding, the more intricate the requirements, and typically there are more vendors to manage. This also makes allowances if the scope of the work for the wedding project grows beyond the initial requirements when wedding planning began.
Wedding Planners Who Charge Flat Rates:
Most wedding planners charge a flat rate for service, whether it is for full wedding planning, partial wedding planning or month of management. This can be helpful for clients because the fees are outlined in the contract and do not rise above the contracted amount, regardless of the final budget. That being said, a flat rate cost for a planner may be out of scope for smaller, more intimate celebrations unless the planner also offers a percentage-based fee.
There isn’t really a good or bad method – it really comes down to the requirements of each event. The best tip I can offer to prospective clients is to ask about each package and for customization of you require it. Our team personally uses a flat rate approach, but each package is tailored to the needs of the wedding.