Wedding Planning Archives - Toronto Wedding Planners

February 12, 2018

7 Things That Drive Wedding Cost

Today on the blog we’re addressing a common question that we are asked on almost a daily basis. The first question we get from most couples is “How much do weddings cost?”

You’re going to be a bit mad at me for this answer, but..

It Depends.

There, I said it. A wedding can cost as little as the cost of the marriage license (averaging about $140.00 CAD in Toronto area) and the cost of an officiant (averaging $400-600 CAD in the Toronto area). Technically that plus two witnesses is all you need to get married. However, you probably wouldn’t be here on this post if that’s all you are looking for in a wedding day. In that case, we’ve broken down the major driving factors of wedding cost in Toronto.

What drives wedding cost?

Guest Count

Probably the biggest factor that drives wedding cost is your guest count. The number of guests you have will dictate the size of space you need as well as the number of tables, chairs, table rentals, invitation suites, favours, and the list goes on. If you can have an intimate wedding rather than a massive gala, you’re likely to save on a whole host of costs.

Venues

The Design Exchange, a beautiful historic space in downtown Toronto. Tara Lilly Photography.The next biggest factor is your venue – are you looking at a chic downtown ballroom, a historic estate or perhaps a stylish art gallery or museum? Whichever way you go, there are specific costs associated with any choice. For example, some downtown venues require a landmark fee and you’ll need to pay for parking for your guests. Typically a non-traditional venue like an art gallery or museum will not offer in-house catering, but will require you to use one of their preferred caterers. Other expenses to consider with a non-traditional space is the cost of rentals like tables, linens, chairs and place settings.

wedding costs — The Design Exchange, a beautiful historic venue in downtown Toronto. Tara Lilly Photography.

Decor and Design Style

What’s your design style? Are you a minimalist and into plenty of white space and candlelight? Do you love lush florals and over the top draping and lighting? Either way, your design style will have a significant impact on your budget. A few tips to keep the costs down – go for in-season blooms with plenty of greens on your guest tables and reserve any over-the-top larger florals for the head table and family tables.

Quality and Experience of Vendors

Who is on your wedding squad? There are literally tonnes of wedding vendors in the Greater Toronto Area, and as such, you have your pick of vendors at almost every price point. You may be able to score some great deals with newer vendors seeking to establish themselves in this very busy industry. That said, always remember that you get what you pay for, and sometimes if a deal seems too good to be true, it probably is!

Time of Year

It is well known that wedding season peaks in Toronto from May until September, and venue pricing reflects this. If you have any flexibility with hosting your wedding during the off season, you’ll find that many venues offer incentive pricing for this period. That being said, there is always intense competition at very popular venues, so booking early is your best bet to secure optimal pricing while locking in your preferred date.

Day of the Week

If you can’t avoid a summer wedding, you could look at an alternate day during the week apart from Saturday. Many venues offer better pricing here, and it may also help influence the size of your guest list as well.

Time of Day

Lastly, hosting a luncheon wedding reception rather than a full dinner can seriously influence your overall budget as well. Typically a luncheon will have a lighter meal or even a buffet or cocktail style, and the bar is typically limited to a few cocktails and/or wine.

So there you have it – the 7 things that drive wedding cost! We’re confident that you can have the most beautiful wedding day ever as long as you keep these items in mind when planning your budget!

August 19, 2017

The Pregnant Wedding Planner – Confessions From the Trenches

pregnant wedding planner

by Alisha Chadee

What an amazing year 2017 has been, and we still have lots to go! This year I saw Whim take on more weddings and corporate events than ever, with a stronger focus on ideal type clients. We did a complete brand relaunch late last year, and the results have been spectacular! We collaborated with amazing friendors, and made a bunch of new ones! I personally had a huge change in my personal life, too! After two and a half blissful years of marriage, my husband and I discovered that we are expecting our first little human! We’ve affectionately dubbed our little nugget ‘Pooklet’ and we’ve had many adventures with our unborn son this summer! He’ll make his debut in October, and we’re all eagerly awaiting his arrival, as he’s the first grandkid on both sides of the family, so it’s like I’m carrying the Messiah in my womb right now. No pressure or anything :).

Speaking of adventures, being a full time wedding planner, business owner and all-around girl-boss is challenging on its own, but adding the unexpected and hard-to-predict symptoms of pregnancy made this year a whole new ball game for me. As a pregnant wedding planner, I had to really change the way my days flowed, especially wedding days. My typical wedding days can be anywhere from 8-14 hours – averaging out at about 12 hours or so. Fighting through nausea, fatigue and coping with an expanding waistline meant that I had to change my approach to pretty much everything. Lucky me, since I pretty much just figured it out last season LOL! However, I’ve made it through the busiest part of our season, and I have a few tips to share with those of you out there who might be in the same situation now or soon!

Be Real With Yourself & Your Clients

I disclosed my pregnancy pretty quickly to my clients, but when you do so is totally up to you and your comfort level with sharing the news. I found out I was expecting in February, and we shared the news in April. My wedding season had started in February (I found out the day after our first wedding), and I had quite a full calendar in May so I let those couples know that I was expecting by April. I let them know that this wouldn’t affect my ability to finish planning their weddings or my availability on the day of. That said, I did let them know that I would be bringing on extra help for any lifting or running around that might need to get done because I was fighting serious fatigue in my first trimester. Having that discussion early on helped to manage expectations, and helped my team have contingency plans in place for each of our weddings going forward. This also led to a fabulous expansion of our team with Ilina and Sylwia coming on board! This put my mind at ease because any events for later in the year now had full coverage and all of our clients were happy with the solutions we offered.

Stay Hydrated & Keep Snacks on Hand

This is super important, especially if you’re fighting through that first trimester. I learned very quickly that morning sickness isn’t confined to the morning, and it hits like a bat out of hell with little to no warning at all. The telltale symptom for me was a deep and gnawing hunger pang that came almost out of nowhere, and I knew if I didn’t eat within 5 minutes, I’d be really sick. After one unfortunate incident in a Tim Horton’s drive through, I learned to keep water and snacks everywhere, from in my office to in my car to in my emergency kit and purse. Granola bars, nuts, dried fruit, dry cereal, cookies.. pretty much anything that I could access quickly. As lovely as it would have been to completely ride out my morning sickness in the comfy confines of my bed (I was sick for about 12 weeks straight from week 10 to week 22 or so), that just wasn’t realistic, as I had tons of events to prepare for, meetings to go to and clients to wow. Yet throwing up in the middle of a meeting because I hadn’t prepared properly also wasn’t an option. Also that’s just gross.

Gear Up, Take Breaks & Delegate, Delegate, Delegate!

Any wedding planner worth their salt will tell you that comfortable low-heeled or flat shoes are an absolute must to get through the long hours of a wedding day. If not, you’ll be rocking a serious party hunch the next day if you can walk at all! This is doubly true as a pregnant wedding planner! Invest in a pair of orthotics or other well fitting and well-supporting shoes because your body is already doing a heck of a lot without the added strain of no arch support! I also found it useful to invest in a few dresses/pantsuits that accommodated my ever-expanding waistline and kept me feeling light and comfy throughout the day. Depending on the stage you’re at, you may not even need maternity dresses specifically – just flowy dresses and tops could do the trick! Lastly, the hardest but by far the most important lesson for me was to trust my team and delegate more than ever. We created task lists for our assistants and on the day of, if I needed a minute, I delegated duties to my assistant(s) to take the load off of me a bit so I could rest or sit down as needed.

Honestly, Whim has amazing couples and each and every one of them felt super invested in my pregnancy and made the experience beautiful for me. It’s so lovely working with all of our brides and grooms and I felt so well taken care of by every venue I worked at! Between my couples, my team and our venues, little Baby C has been living the good life while mama put in work! With a little bit of preparation beforehand, you too can get through a busy wedding season while growing a human! Leave me a comment below and let me know what it was like for you getting through a busy wedding season while expecting!

August 10, 2017

How Does This Wedding Planner Stay Organized?

by Alisha Chadee

As a creative entrepreneur, I’m constantly looking for ways to stay organized and ahead of my work. Between client commitments, vendor management, actually managing my business, and all of the extra projects I want to take on, some days my brain feels like the zoo on half price admission day. How do I keep it all together? Well, it used to involve caffeine, but since I started growing my little peanut, I’ve had to give that up, too! Luckily it wasn’t the biggest sacrifice :). Here are a few tools that I use as a wedding planner and business owner to stay organized. PS none of these vendors are paying me to say any of this – these are just tools I use on a day to day that I really enjoy!

A FANTASTIC Day Planner – Day Designer

I did a lot of research before I committed to a pen-and-paper day planner. I wanted to be sure that I was using a tool that would help me map my days out, and achieve my long and short term goals. After extensive research, the Day Designer seemed like the best option for me because it is specifically tailored toward creative professionals (both entrepreneurs and otherwise). I love that each day has it’s own page with to do lists and scheduling sections, as well as areas geared toward mindfulness and gratefulness. While I’m a tech savvy person, and my clients are all on a cloud-based software (more on that later), its still incredibly important to me that I put pen to paper and make a list of everything I need to get done. My planner is super useful because I’m able to prioritize and organize my day around critical, important and nice-to-have actions. This is my second year using it, and I’ll be sure to repurchase for 2018.

A FANTASTIC Client Management System – Aisle Planner

Like I said before, we love being tech-savvy and efficient, and one of the ways that we’ve really pushed that point across is to use a fabulous client-facing planning tool. Aisle Planner is our client portal, as well as our client and vendor management tool. Once again, I did a lot of research over 2 years ago when we made the switch from spreadsheets and shared docs to a tool like AP. Any wedding planner with experience will tell you that managing 1-5 events is vastly different from juggling 20 or more. In order to do our best work, I felt that having an all-in-one tool with the capability of managing our vendor information as well was very handy and worth the investment. I love that our couples can log in from anywhere (we work with a lot of out of town couples), and can access everything related to their wedding. Now that our team has expanded to include more planners, it’s handy to have a tool we can all use to stay organized for each of our commitments. We’ve even organized a team space to host our schedules, templates, documents, contracts and client-facing resources.

A FANTASTIC Scheduling Tool – Calendly

Some weeks I look over my schedule and it seems pretty light – a few meetings here and there, and tons of laptop-time to follow up with vendors, write articles and work on resources for my beloved brides and grooms. What happens more often than not is that my week turns around dramatically and is suddenly filled with meetings with clients, vendors, new inquiring couples and personal commitments. In order to track all of this (in addition to my trusty Day Designer) I started using a tool called Calendly. This handy tool syncs with my calendar to read my current commitments and parse out my availability for anyone who needs my time during business hours. This makes it easier for my couples to find times that fit their schedules so we can meet and collaborate. BC (before Calendly), I really disliked the back and forth by email trying to find times that suited everyone – with this tool everyone can easily figure out what works based on when I’m available and can also reschedule or cancel if need be directly online. This also allows me to have some control over last minute appointments and my own schedule for the week.

There you have it – tools that make my life easier! Every entrepreneur is different, and our needs are all dependent on the type of work we do, but these types of tools are super useful for anyone. I love how efficient these tools have made my team, and to be honest, our clients love them too!

July 28, 2017

How to Have a Mindful Wedding Day

by Alisha Chadee

OMG there’s SO much happening on your wedding day – so many people to see, so many flowers to smell, so many drinks to consume! And yet..

Too often the wedding world is focused on the pretty/fun and not necessarily the mindful, so today I thought I’d put a little focus on the latter. I’ve been around the wedding block more than a few times, and I can’t stress how important it is to stay mindful on your wedding day. After you walk down the aisle, the plates are cleared and the last crumb of scrumptious wedding cake is devoured, you’ll notice that the day flew by. We spend months, sometimes years, planning the perfect day, and before you know it, the lights are on and the dance floor is clear. We are strong advocates for a beautiful, personalized day that reflects your couple-y style, but also a day where you take time for what’s important. Here are a few tips to have a mindful wedding day!

Start the day with Yoga/Meditation/Quiet Time

I’ve had a few brides and grooms start the day this way – and we literally build it into the itinerary – and its always struck me as a beautiful way to begin a new chapter of your life. Even if you aren’t necessarily into yoga, prayer or meditation, taking a few moments to reflect on your journey together (and separately) that has lead you to this point is a great way to start your wedding day.

Mindful Wedding Day — Take a few minutes to yourself to reflect on what’s happened and what’s to come – Tara Lilly Photography

Take a few minutes to keep your marriage in mind, and the life you want to have together, and I guarantee that no matter what the day throws at you, you’ll enjoy your day even more. Mindful wedding day

Stay Hydrated

This seems simple enough, yet proper hydration – I mean water and not champagne – is often neglected. It’s a long, long day, even though it flies by, and staying hydrated and well fed is your best bet toward surviving the day and enjoying every minute of it.

We’ll keep a fresh glass handy for you, but definitely start the day with a glass or two of water to keep you glowing and energized.

Spend Quality Time with your Family

Your wedding morning is a great opportunity to enjoy a warm cuppa with your immediate family and listen to any advice they may have from their years of life experience. Before things get too crazy with makeup and hair and giggling bridal party members and photographers capturing it all, have a few quiet moments with your parents, siblings and grandparents.

This is even a great time to share a special card or letter expressing your gratitude to them for all they’ve done to support your journey to the altar. These are precious moments that you’ll cherish forever as you embark on your walk down the aisle to start your new forever and family with your spouse.

Take a Timeout

A lot happens on your wedding day. If you’ve ever seen one of the Whimlets’ timelines, there is seriously a lot packed in there. Between family, bridal party and friend photos, greeting your guests and partying the night away, you barely get any time to soak in the fact that you just got married to the love of your life! As a result, we strongly advocate taking about 15 minutes at some point to just be present with your new spouse. We usually build this in during cocktail hour or after your ceremony if we can manage it. It’s lovely to spend a few moments alone together, away from everyone else, including us and your photographers, to just be together.

Enjoy a few sips and snacks, giggle together about your ceremony or just do whatever – just take the time to be together before heading back out and socializing to your hearts’ content. You’ll thank us later – trust me!

And there you have it – four simple ways to stay present, grounded and mindful on your wedding day. Let’s face it, your wedding day will eventually end (sob!), but the marriage coming afterwards is what is even more important, and we want you to look back on your wedding day as not just a lovely celebration, but the start of something very special in your matrimonial journey.

June 6, 2017

Venues in the GTA: Niagara Wineries

If you and your SO are fans of cozying up to a nice glass of red by the fire, then a winery wedding is the perfect choice for you. And, well, even if you don’t fancy a glass of chardonnay every now and then… it might still be your ideal venue. Wineries in Ontario are absolutely stunning in every way, and offer an exceptional backdrop for your nuptials. Whether it’s your dream to get married in a vineyard or in the quaint accommodations of a historic winery, there’s one place in Ontario that we can guarantee you’ll find it all: Niagara. Just outside of the GTA is brimming with stunning Niagara wineries with exquisite wines and more importantly, beautiful wedding venues. If you’re interested in tying the knot at one of the elegant wineries Niagara has to offer and aren’t quite sure where to begin, worry not. Take a look at some of our favorite Niagara wineries—we guarantee you’ll find something you love!

Beautiful Niagara Wineries for Your Wedding

Hernder Estate Wines

Located in St. Catherines, Hernder Estate Wines is the perfect option for any type of wedding. Their outdoor facilities are gorgeous, with a quaint little bridge for photos, and a gazebo just begging to be strewn with flowers. They have indoor facilities if you fancy a winter wedding, with two different rooms that seat from 140 to 300 guests. The barn-like structure of this venue gives us some serious rustic vibes, making it perfect for a rustic chic event.

Vineland Estates Winery

Just outside of St. Catherines is where you’ll find this stunning winery. Well-suited for a more intimate affair, this quaint venue is ideal for someone looking for a cozy place to say I do. The stunning view of their vineyard that seems to go on forever is incomparable, and makes for a gorgeous outdoor backdrop.

Peninsula Ridge Estates Winery

If you venture a little further out of St. Catherines towards Beamsville, you’ll stumble upon Peninsula Ridge Estates Winery. Since it sits right at the gateway to Niagara, you’ll find incredible views of the Niagara Escarpment, Toronto skyline and Lake Ontario when you visit this venue. What’s most unique about this location is their incredible charming coach house, where you can entertain just under 50 guests for a sit-down dinner. This makes it the perfect spot to have the intimate wedding you’ve always dreamed of.

Stratus Winery

This Niagara-on-the-lake winery’s ambiance is surprisingly modern, while still maintaining the peaceful and elegant atmosphere of the surrounding area. They have a number of stylish rooms you can host you guests in, their most notable being the Press Alley Industrial Chic. Here, Stratus Winery can become the setting for your reception, with 50 to 100 of your closest loved ones seated at a harvest table among the oak fermenters and stainless steel tanks. Could your winery experience get any more authentic?

Reif Estate Winery

If you’re looking for a winery with a grand Victorian mansion, you’ve found the place. If you’re planning a winter wedding, you can take advantage of their stunning stained glass windows and cozy fireplaces in the Great Hall. In the summer, couples have a wrap-around verandah and an acre and a half of gardens to take gorgeous photos that’ll last a lifetime. With something to offer year-round, you’ll find that the Reif Estate Winery is the embodiment of the term ‘quaint.’

Chateau Des Charmes

An absolutely regal venue, Chateau Des Charmes is a stunning winery that absolutely begs to host the most luxurious of winery weddings. As is the Bosc Family Wines weren’t delicious enough, their grounds are swoon-worthy. With both indoor and outdoor accommodations, this is the ideal choice for those that want to forego the cozy and quaint vibe associated with most wineries, and opt for something a little more grand.

These are just a few of our favorite Niagara wineries, and we hope you found something you like too! Did we forget to mention your favorite Niagara winery? Leave us a comment and let us know!

Whim Event Planning and Design is a team of Toronto wedding planners and day of coordinators specializing in modern romantic weddings for fun, sweet couples. Get in touch with us today to start planning your dream day! Niagara Wedding Planners Niagara winery wedding planners Mississauga wedding planner woodbridge wedding planner vaughan wedding planner

May 31, 2017

Meet The Whimlets – Ilina!

Our amazing team keeps growing, as more and more fabulous couples across the GTA choose the Whimlets as their wedding planning crew! We couldn’t be happier with that, and with our fantastic team! We figured it’s about time we did in depth blog posts on each of our fab team members. First up is Ilina!

In her own words… (more or less..):

“Now, this is a story all about how

My life got flipped, turned, upside down.

And I’d like to take a minute, just sit right there

I’ll tell you how I became a Whimlet just this past year…”

*fade to black*

So there’s two things I love to do and that’s rhyme and make lists and now that I’ve gotten the first one out of the way (with a little help from Will Smith…) here’s a list of things about me and how I joined Whim.

1. Who am I?

My name is Ilina, I’m WPIC certified and the newest member of Whim. Aside from rhyming and making lists in my free time, I’ve grown up dancing (bharatnatyam) and being creative which is why I love the endless possibilities for creativity in weddings.

Our beautiful Ilina, captured by G+H Photography!

2. What made me want to be a planner?

Even though a part of me is very creative, I went to school for Marketing and worked in the Banking industry for almost 8 years. My love of lists, staying organized and already working in coordination roles made becoming a professional event planner a perfect fit.

3. Where did I meet Whim?

I was fortunate enough to have hired Whim for my wedding day coordination back in 2015. When I decided to make the career change from Banking to weddings, I reached out to Whim and the rest is history!

The OG Whimlets + Ilina was a match made in heaven! Beautiful photos by G+H Photography.

4. When did I know this was the industry for me?

After always being the one to plan special birthday parties, cottage trips and even fun date nights while growing up, it was after planning my wedding that I was exposed to how fun, vibrant and creative this industry can be. I helped plan some other events for friends and family and then finally decided I should do what I love and make a career out of it!

5. Why do I love weddings and planning events?

As I’ve said, being creative is something that is inherent to me, but there’s something about checking things off a “to-do list” that gives me satisfaction like no other. Weddings and events probably have some of the biggest “to-do lists” and the satisfaction of seeing someone’s big day come together is truly magical!

Thanks for the awesome blog post, Ilina! If she seems familiar to you, it’s because we had the pleasure of coordinating her wedding back in 2015, and we’ve featured her wedding in our gallery because of how creative and beautiful it was! It’s still a big favourite of ours, because Ilina truly had her guest experience close to her heart and it showed in every aspect of her beautiful wedding. Check out the full gallery here!

April 21, 2017

How to be an Awesome Bridesmaid – and NOT a Bridesmaidzilla!

Okay people, today we’re going to discuss a touchy subject – bridesmaidzillas. Yes, this is a real thing – we’ve seen it countless times (not just in the movies) and it never ceases to amaze us (in the worst way possible). We love bridal parties – we love seeing the bride and groom hanging with their nearest and dearest on the most important day of their lives and revelling in the fun with their besties. We equal parts do not love bridesmaidzillas. Luckily, we’re here to help you not to become the dreaded bridesmaidzilla by giving you tips on how to be a great bridesmaid!

The Definition of A Bridesmaid:

noun.

a girl or woman who accompanies a bride on her wedding day.

The Whim Definition of A Bridesmaidzilla:

noun.

a girl or woman who accompanies a bride on her wedding day but makes the entire process of getting there HELL.

As you can see, there is a stark difference in the two definitions, yet somehow a few bridesmaidzillas seem to slip through the cracks every year.

Luckily, we’ve compiled a few helpful tips on how not to become a bridesmaidzilla!

Understand the True Responsibilities of Being a Bridesmaid

I know, I know, Instagram keeps telling us that bridesmaids show up, look beautiful, sip yummy cocktails and dance the night away – but the role is a bit more involved than that! Every wedding is different, but bridesmaids are typically close friends or family of the bride and groom. These trusted folks are asked to be a part of the bridal party because the bride and groom need their closest compadres to help get them from engaged to I Do!

Typically the bridal party is responsible for pre-wedding events like showers and bachelorettes, as well as assisting with DIY decor projects, picking colour schemes and attire. It’s also an unwritten rule that bridal party members are sympathetic shoulders to lean on when the process of planning a wedding gets to be a little overwhelming.

Be Real About Issues You’ve Got Going On

Be real with your friend about any issues you have going on- financial or otherwise. We all know that there are hard costs associated with being a bridesmaid – like purchasing a dress, paying for hair and makeup or mani/pedis, and throwing pre-wedding events. If budgets are tight, be upfront with the bride. The same goes for any family/relationship/work issues that you have going on that could impede your ability to perform your bridal party duties. If you’ve been friends all this time, there’s no reason to think she’ll turn into a fire-breathing dragon when you broach your ability to be the best bridesmaid ever. Chances are your dear friend will still be your dear friend. However, if you decide to ghost on your bridesmaid responsibilities without rhyme or reason, your friend probably won’t be as forgiving.

Plan Kick-Ass Pre-Wedding Events

This doesn’t necessarily mean to break the bank and destroy yourself financially. Catering coming up too pricey? Do a breakfast or a brunch and have everyone pitch in. Work as a team to set a reasonable budget and be prepared to get creative to pull off a wonderful and authentic bridal shower, bachelorette and/or brunch for your bestie. Don’t phone it in for this – this is literally one of your major responsibilities. Nothing is worse than putting a half-assed, mediocre and not well thought out shower or bach for your bride. It’s the only one she’s going to get, so do your best to make it great!

Wear the Dress – Seriously

Be present and a part of the process of choosing the bridal party attire, but be prepared to wear a dress that you may not love and may not be to your exact tastes. These days most of our brides are pretty conscientious about choosing flattering frocks, but every so often a bride will have her heart set on a particular style, fabric or colour. If this is the case, just remember that it is for one day, and you’re doing it for someone you love. Grin and bear it, wear the dress and smile ’til it hurts. It is never appropriate to swap out the dress or throw a tantrum over a piece of clothing. At the end of the day, this day is about your friends tying the knot – not about your outfit.

Fun story – I (Alisha) once had to wear a dress that was a monstrosity. I won’t give too many details to protect the guilty parties but it was ill-fitting, the colours clashed and it was just awful. Still, I smiled through it and had a great day for the sake of the bride and groom. If I could live through (and pay for) that obscenity of a dress (seriously, it was bad), you can too!

bridesmaidzilla

Okay, you’re ready to go out there and be the best bridesmaid ever, and not a bridesmaidzilla! We’re confident that if you follow our handy tips, you’ll rock this bridal party thang! Good luck!

Whim Event Planning and Design is a team of Toronto wedding planners specializing in modern romantic weddings for fun, sweet couples. Get in touch with us today to start planning your dream day!

March 22, 2017

What we’ve been up to – Part 1

Hiya everyone! I thought I’d do a quick update on what we’ve been working on for the past few months.

Fall 2016

Aleya & Allan’s Romantic Fall Wedding

Fall was an exciting time for us! As we wrapped up the last of our weddings – hello Aleya and Allan! – we had corporate events and a few networking gigs lined up, too!

Our last wedding of 2016 was a lovely affair. Our sweet couple, Aleya and Allan, tied the knot at York Mills Gallery, and it was a fab fall fete! Our friends at Fete Floral Boutique helped us design a lovely, modern event, complete with lush floral and sumptuous linen.

Aleya and Allan sharing a magical first dance at York Mills Gallery. Photo by Zdenka Darula Photography.

We had a fantastic time working with Aleya and Allan, and sincerely miss the planning process with this organized, laid back couple! We’ll post a full recap soon, too! This wedding was adorable and delicious, and we know you’ll ‘fall’ in love with all of the autumn-details, too!

Wine & Unwind

Our networking event, Wine & Unwind, was a fantastic success! It was the first time we hosted a networking event for industry peers and we learned a whole lot. As wedding and event planners, we typically work behind the scenes on event days to keep everything chugging along. After a long (and wonderful) wedding season, wanted to reconnect with all of the fabulous vendors we always promise to catch up with but never get a chance. Wedding vendors are like ships passing in the night on wedding days – we barely see each other on event days and then have to move on to the next one!

Delicious desserts at the Hilton Mississauga-Meadowvale

Wine and Unwind was a collaborative effort with some fabulous friendors! Our pals at the Hilton Mississauga-Meadowvale hosted this lovely event for us, offering yummy cocktails and delicious food stations and passed appetizers. This event was a great opportunity for fellow event planners and event professionals to tour the newly renovated Hilton Mississauga Meadowvale meeting spaces and facilities, and the friendly staff provided tours all night long.

The lovely Nafeesa from Princess Decor offered up her decor and floral services, and Paisley Peterson Photography captured the details for us. Our friends at Brent Miller Live kept the crowd amped with fun live music, and worked with Ryan from Alley Entertainment, who DJ’d between sets, and provided the lighting and AV for the night as well.

Another very cool feature came from Pop-Up VR, who created an amazing VR display for guests to check out. Since the idea of the event was centred around relaxing and unwinding from a hectic wedding season, the team put together a relaxation virtual reality experience that was a hit with everyone! They also put together a fabulous event recap video, also in VR! Be sure to use your mouse to scroll around the screen to get the full image! Check it out here!

All in all, this was an awesome event to put together and we loved every second of networking with our peers and giving them a chance to check out the Hilton Mississauga Meadowvale! We are definitely planning on doing a few more of these networking events, so stay tuned for more!

Super Hero Party

We love corporate parties. They are so much fun to design and plan, and we get to use colour schemes, concepts and textures that we ordinarily wouldn’t have the option to with weddings. So naturally when the Hilton Mississauga Meadowvale approached us to design their partner appreciation event, with a super hero theme, we had a lot of fun with it! We envisioned an adult version of a traditional superhero themed party, with super-power cocktails, sumptuous black and gold spot linens from Chair Decor, and fun actors from The Hero Headquarters playing the part of Batman, Superman and Wonder Woman! We created fun comic book catch phrases to pair with Princess Decor‘s fluffy floral centrepieces, and fun signage to complement the food stations and bars. Check out the pretty details captured by Paisley Peterson Photography below!

Whim Event Planning and Design is a team of Toronto wedding planners specializing in modern romantic weddings for fun, sweet couples. Get in touch with us today to start planning your dream day!

November 7, 2016

2017 Wedding Cake Trends

by Alisha Chadee

As wedding season 2016 is drawing to a close, the planning for 2017 is ramping up! We’re elbows-deep into the planning for our winter, spring and summer weddings, and the fun never stops! We’ve seen a lot of lovely trends emerge (and continue) in 2016, but now it’s time to focus on 2017! We love cake, and we know you do, too!

Here are our picks for 2017 Wedding Cake Trends!

Some of these styles started to peek out in 2016 and we’re hoping they’ll continue in a big way for 2017!

Water Colour Cakes

We are in love with this stunning wedding cake by Sinfully Sweet Co, a dear friendor of ours based here in Toronto. This lovely hand-painted water colour cake boasts incredible elegance and natural charm. This style allows for a broad range of customization, and can work with virtually any theme. We particularly love the gold metallic detailing on the middle tier, and the delicate painting along the base tier. Sinfully Sweet Co is ahead of the 2017 wedding cake trends with this beauty!

Geode Cakes

Geode cakes are incredibly beautiful, and deserve top billing for 2017 wedding cake trends! We love the combination of rock candy and smooth fondant cake tiers. Geode wedding cakes act as an extension of your wedding decor and theme, as the colour combinations are custom to each design. We particularly love the beauty depicted below, by Toronto’s own For the Love of Cake. The intricate design, paired with beautiful metallic detailing makes for a stunning, show-stopper cake that guests will rave over for years!

Partial Naked Cake

Over the past few years, naked wedding cakes have made a big splash at rustic celebrations. We’ve heard the range of opinions from loving to hating this trend. Recently we’ve noticed the rise of the partial-naked cake, and we’re loving it! This beautiful design has a great mix of rustic chic charm and elegant craftsmanship. We particularly love this beauty, by Patricia’s Cake Creations in Toronto, for combining a partially naked cake with beautiful gum-paste flowers! This cake is more glam than rustic, and we’re digging it!

We hope you loved checking out some of our favourite 2017 wedding cake trends, and even more, we hope you’ll consider one of these beautiful styles for your big day! Let us know which one is your favourite, or tell us about another cake trend you’re digging for 2017!

xoxo,

The Whimlets
Whim Event Planning and Design is a team of Toronto wedding planners and day of coordinators specializing in modern romantic weddings for fun, sweet couples. Get in touch with us today to start planning your dream day!

September 14, 2016

Sip, Scan and Celebrate with Hudson’s Bay!

Fall is here, which means wedding planning for 2017 and 2018 is in full swing! Many of our brides ask us for advice on how to get started with a registry for showers and the wedding, and luckily we have a very fun few events coming up that will help with this very task! Hudson’s Bay

Get ready.. It’s time to Sip, Scan and Celebrate with Hudson’s Bay!

As a past bride, I can tell you that the Hudson’s Bay has the best registry experience in the GTA, and we recommend it to all of our couples. I found the experience of building a registry online and in-store to be quite easy, both for myself and my guests.

We’re stoked about this event because it is going to be a great opportunity for couples to build a beautiful registry, chat with the team of experienced and personable Hudson’s Bay consultants, and enjoy yummy fare! Not to mention, if you check out the Queen Street location in Toronto, you’ll get to hang out with the Whimlets!

Here are a few reasons to register with Hudson’s Bay:

They have the best products from the top brands in the world
Between Hudson’s Bay and Home Outfitters, you’ll have everything you need for your future love-nest!
There are stores located all across Canada – so even your most remote guests can access your registry
The Hudson’s Bay Rewards Program is fantastic
If you’re not sure how it all works, the consultants are happy to help!
Registrants get access to exclusive offers and special VIP events
FINALLY get that KitchenAid Artisan Mixer you’ve been coveting from your mom’s kitchen for years

Now… Here’s why you should come hang out with us on September 25^th and October 16^th 2016!

The Scanning Event:

At both the Yorkdale and Queen Street locations, guests can start a new registry or add to an existing registry, all while sipping yummy bevvies (from Pelee Island Winery and Steam Whistle) and enjoying delicious snacks! Both locations are pet-friendly, and fur-babies will be treated to special treats from Pawsalicious! All registrants* have the chance to win a weekend getaway courtesy of Marriott Hotels, and will receive a gift from Treelings!

You’ll also get to hang out with us – you know you wanna – we’ll be onsite viewing product demos and covering all of the action!

Interested in Attending?

Good – we want to meet you, too! Click here for your invitation and instructions to RSVP

Important Dates:

September 25^th and October 16^th at both the Queen Street (176 Yonge Street, Toronto Ontario) and Yorkdale (3401 Dufferin Street, North York Ontario) locations

We can’t wait to Sip, Scan and Celebrate at Hudson’s Bay with you! Leave us a note and tell us which event you’ll be attending!

Xoxo,

The Whimlets

*Please see in-store for further details on contest

It Depends.

What drives wedding cost?

Guest Count

Venues

Decor and Design Style

Quality and Experience of Vendors

Time of Year

Day of the Week

Time of Day

Be Real With Yourself & Your Clients

Stay Hydrated & Keep Snacks on Hand

Gear Up, Take Breaks & Delegate, Delegate, Delegate!

A FANTASTIC Day Planner – Day Designer

A FANTASTIC Client Management System – Aisle Planner

A FANTASTIC Scheduling Tool – Calendly

OMG there’s SO much happening on your wedding day – so many people to see, so many flowers to smell, so many drinks to consume! And yet..

Start the day with Yoga/Meditation/Quiet Time

Stay Hydrated

Spend Quality Time with your Family

Take a Timeout

Beautiful Niagara Wineries for Your Wedding

1. Who am I?

2. What made me want to be a planner?

3. Where did I meet Whim?

4. When did I know this was the industry for me?

5. Why do I love weddings and planning events?

The Definition of A Bridesmaid:

The Whim Definition of A Bridesmaidzilla:

Luckily, we’ve compiled a few helpful tips on how not to become a bridesmaidzilla!

Understand the True Responsibilities of Being a Bridesmaid

Be Real About Issues You’ve Got Going On

Plan Kick-Ass Pre-Wedding Events

Wear the Dress – Seriously

Fall 2016

Aleya & Allan’s Romantic Fall Wedding

Wine & Unwind

Super Hero Party

Here are our picks for 2017 Wedding Cake Trends!

Water Colour Cakes

Geode Cakes

Partial Naked Cake

Get ready.. It’s time to Sip, Scan and Celebrate with Hudson’s Bay!

Here are a few reasons to register with Hudson’s Bay:

The Scanning Event:

Interested in Attending?

Important Dates: